File a Charity Closure Online
Online Filing Mandate
Per WAC 434-120-035 online filing for the Charities Program is mandatory. There are some services that are not currently available, due to this there are .pdf fillable forms that can be submitted by mail to our office below for these services. Effective 1/1/2023 documents with or without payment received by mail will be returned to the submitter except for the forms provided below under "Mail-in only forms".
Fees
Charity fees are set by RCW 19.09.075 and WAC 434-120-042. There are no additional processing fees for using our online filing system when filing charities documents.
If additional assistance is needed, you may contact the Secretary of State CFT Program by email at: [email protected]
Purpose: A Charity closure is submitted if the organization has stopped solicitation and/or receiving donations from the general public in Washington State. Or if the organization has permanently ceased operations.
- Effective Date of Closure
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Provide the date of the organization’s closure.
- Financial Information
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Provide the financial information for the fiscal year being requested. In the Solicitation Report if there is no financial information to report for a specific line enter zero. If the fiscal year is different from the year being requested or the beginning gross assets pre-populated from the previous fiscal year-end ending gross assets are incorrect a fundraiser amendment will need to be submitted for review and successfully filed prior to being able to submit a closure.
- Closure Reasons
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Select the reason for closure.
- Solicitation Comments
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If necessary, provide additional information regarding the financial figures reported in the solicitation report.
- Return Address for this Filing
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If provided, the confirmation regarding this specific filing will be sent to this address, in addition to the organization’s mailing address.
- Upload Additional Documents
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This section is used to upload additional documents as needed.
- Signature/Attestation
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Select the box next to “by executing this document, the applicant certifies the following”. Provide the first and last name and a contact phone number.
- Review and Submission
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When completed you will be able to select continue and be brought to a review screen, confirm that all information is correct and then select add to the cart.
Once at the shopping cart please select the organization’s submission and select check out, you will then be able to select “proceed to checkout”.
Once at the checkout screen provide the payment information and place your order.
There are no additional processing fees for using our online filing system when filing Charities Program documents. Once the registration is completed, either automatically or once it is reviewed by a charities team member, you will be able to access the organization’s confirmation letter and file stamped documents under the “notices and filed documents” tab on the user dashboard.