Current Procurements

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STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

INFORMATION SECURITY & RESPONSE DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 24-02

COMPREHENSIVE TRAINING PROGRAM FOR TRIBAL AND NATIVE NONPROFIT ORGANIZATIONS AND CHARITIES

(November 6, 2023)

 

RFP 24-02 - Exhibit D Sample Contract

RFP24-02

 

The Washington State Office of the Secretary of State, Corporations and Charities Division (OSOS), is soliciting proposals for the delivery of a comprehensive training program for Indigenous nonprofit organizations and charities in the State of Washington.

The deadline for receiving Proposals is 4:00 p.m. Pacific Time on December 1, 2023.

Please see the uploaded documents for this solicitation for complete information.

For questions, please contact the RFP Coordinator:

Scott Douglas

Corporations and Charities Division

Office of the Secretary of State

PO Box 40234

Olympia, WA 98504-0234

Email: [email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

CORPORATIONS AND CHARITIES DIVISION

REQUEST FOR PROPOSALS

 

RFP 24-02

COMPREHENSIVE TRAINING PROGRAM FOR TRIBAL AND NATIVE NONPROFIT ORGANIZATIONS AND CHARITIES

AMENDMENT NO. 1 - PREPROPOSAL CONFERENCE

(November 14, 2023)

 

RFP 24-02 PreProposal Conference Q&As

 

The Preproposal Conference was held on November 9, 2023.  See attached for questions asked and answers given.  All questions and answers for the entire Question and Answer period will be posted on November 20, 2023.

For questions, please contact the RFP Coordinator:

Scott Douglas

PO Box 40234

Olympia, WA 98504-0234

360-725-0310

[email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

CORPORATIONS AND CHARITIES DIVISION

 

RFP 24-02

COMPREHENSIVE TRAINING PROGRAM FOR TRIBAL AND NATIVE NONPROFIT ORGANIZATIONS AND CHARITIES

AMENDMENT NO. 2 - QUESTIONS AND ANSWERS FOR THE ENTIRE Q&A PERIOD

(November 20, 2023)

 

No additional questions were asked after those posted on November 13 for the Preproposal conference.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

INFORMATION SECURITY & RESPONSE DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 24-01

RISK LIMITING AUDIT SOFTWARE AND SUPPORT

(October 30, 2023)

 

RFP 24-01 - Risk Limiting Audit Software and Support

RFP 24-01 Exhibit D - Sample Contract

 

The Washington State Secretary of State, Elections Division (OSOS), is initiating this Request for Proposals (RFP) to solicit proposals from firms who can provide an off-the-shelf software solution to promote a science-driven election auditing process that allows jurisdictions to confirm election outcomes easily and securely to a known degree of certainty.

The deadline for receiving Proposals is 4:00 p.m. Pacific Time on November 27, 2023.

Please see the uploaded documents for this solicitation for complete information.

For questions please contact the RFP Coordinator:

Stuart Holmes

Election Division

Office of the Secretary of State

PO Box 40229

Olympia, WA 98504-0229

Email: [email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

ELECTIONS DIVISION

REQUEST FOR PROPOSALS

 

RFP 24-01

RISK LIMITING AUDIT SOFTWARE AND SUPPORT

AMENDMENT NO. 1 - PREPROPOSAL CONFERENCE

(November 6, 2023)

 

The Preproposal Conference was held on November 2, 2023.  The conference had no attendees nor questions submitted separately.  All questions and answers for the entire Question and Answer period will be posted on November 13, 2023.

For questions please contact the RFP Coordinator:

Stuart Holmes

Election Division

Office of the Secretary of State

PO Box 40229

Olympia, WA 98504-0229

Email: [email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

ELECTIONS DIVISION

REQUEST FOR PROPOSALS

 

RFP 24-01

RISK LIMITING AUDIT SOFTWARE AND SUPPORT

AMENDMENT NO. 2 - RESULTS FOR QUESTIONS AND ANSWER PERIOD

(November 13, 2023)

 

The Question and Answer Period ended on November 10, 2023. No questions were asked during the period.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

INFORMATION SECURITY & RESPONSE DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 23-11

TRUST IN WASHINGTON ELECTIONS MESSAGING CAMPAIGN

(June 16, 2023)

 

RFP 23-11 Trust in Washington Elections Messaging Campaign.pdf

RFP 23-11 Exhibit D - Contract including General Terms and Conditions.pdf

 

The Washington State Office of the Secretary of State, Information Security & Response Division (OSOS), is initiating this Request for Proposals (RFP) for the development and implementation of a statewide campaign to inform Washingtonians about the accessibility and security of elections and voting in Washington state.

The deadline for receiving Proposals is 4:00 p.m. Pacific Time on July 21, 2023.

Please see the uploaded documents for this solicitation for complete information.

For questions please contact the RFP Coordinator:

Jim Webster

Operations Division

Office of the Secretary of State

P.O. Box 40224

Olympia, WA 98504-0224

email: [email protected]

 

 


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

INFORMATION SECURITY & RESPONSE DIVISION

 

RFP 23-11

TRUST IN WASHINGTON ELECTIONS MESSAGING CAMPAIGN

AMENDMENT NO. 1

(July 5, 2023)

 

RFP 23-11 Amendment No. 1 - final.pdf

 

SUMMARY

This Amendment No. 1 to RFP 23-11 provides notice of a potential change in the amount of funding available for this procurement in Fiscal Year 2025 and how vendors should treat this contingency.  It also compiles the questions received from vendors at the Preproposal Conference held on June 28, 2023, and provides answers to each of the vendors’ questions. 

 


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

INFORMATION SECURITY & RESPONSE DIVISION

 

RFP 23-11

TRUST IN WASHINGTON ELECTIONS MESSAGING CAMPAIGN

AMENDMENT NO. 2

(July 14, 2023)

 

RFP 23-11 Amendment No. 2 - final.pdf

 

SUMMARY

This Amendment No. 2 to RFP 23-11 extends the proposal due date and compiles all questions received from vendors on this solicitation, both from the Preproposal Conference held on June 28, 2023 and via email to the RFP Coordinator, and provides answers to each of the vendors’ questions. 

 


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

CORPORATIONS & CHARITIES DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 23-09

NONPROFIT CORPORATIONS AND CHARITIES TRAINING PROGRAM

 

(June 06, 2023)

 

RFP 23-09 Nonprofit Corps & Charities Training Program.pdf

RFP 23-09 Exhibit D - Contract including General Terms and Conditions.pdf

RFP 23-09 Exhibit E - Training Program Requirements.pdf

 

The Washington State Office of the Secretary of State, Corporations and Charities Division (OSOS), is initiating this Request for Proposals (RFP) for the implementation of a comprehensive training program for charitable nonprofit organizations spanning the 2023-2024 fiscal year.  OSOS is seeking a Contractor with the resources and expertise to provide this training program over the 2023-2024 fiscal year, and to collaborate with OSOS on curricula for future educational needs.

The deadline for receiving Proposals is 4:00 p.m. Pacific Time on July 3, 2023.

Please see the uploaded documents for this solicitation for complete information.

For questions please contact the RFP Coordinator:

Jim Webster

Operations Division

Office of the Secretary of State

P.O. Box 40224

Olympia, WA 98504-0224

email: [email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

SOLE SOURCE LEGAL NOTICE

 

S-7669

 

(May 04, 2023)

 

S-7669 Literacy Minnesota Sole Source Justification Statements.pdf

S-7669 Legal Notice.pdf

S-7669 Literacy Minnesota Northstar .pdf

 

See accompanied Legal Notice for information.

Due date for Capability Statements - May 12, 2023.

For questions, please contact the S-7669 Sole Source Coordinator:

Bill Fieber

Office of the Secretary of State

Operations Division

P.O. Box 42460

Olympia, WA 98504-2460

Office: 360.704.5223

[email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR QUALIFICATIONS AND QUOTATIONS

 

RFQQ 23-06

 

(April 24, 2023)

 

RFQQ 23-06 GMS.pdf

RFQQ 23-06 Sample Contract Compiled.pdf

 

The purpose of this project is seeking a firm to provide services to implement and maintain a grant management system (GMS) to manage processes related to the administration of grants to libraries statewide.

 

The Washington State Secretary of State, Washington State Library (OSOS), is initiating this Request for Qualifications and Quotations (RFQQ) to solicit proposals from firms interested in participating on a project to implement and maintain a grant management system (GMS) to manage processes related to the administration of grants to libraries statewide. The Washington State Library (WSL) receives more than $3 million annually from the federal Institute of Museum and Library Services (IMLS), funded by the Library Services and Technology Act (LSTA). A portion of these funds (estimated around $400,000) are sub granted directly to Washington libraries for special projects, and WSL seeks a software platform that will streamline and simplify granting processes for WSL staff and subgrant recipients. Currently, WSL uses a homegrown system of spreadsheets, online surveys, and calendar reminders to manage grant processes.

Due date for proposals- May 5, 2023

 

For questions, please contact the RFQQ Coordinator:

 

Claire Imamura

Office of the Secretary of State

Washington State Library Division

P.O. Box 42460

Olympia, WA 98504-2460

Office: 360.704.5246

Fax: 360.586.7575

[email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

REQUEST FOR QUALIFICATIONS AND QUOTATIONS

 

RFQQ 23-06

Grant Management System for Washington State Library

 

AMENDMENT NO. 1

CORRECTION

 

(April 26, 2023)

 

This correction is for the Proposal Due date. This verifies that the  Proposal Due Date is May 24, 2023.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

REQUEST FOR QUALIFICIATIONS AND QUOTATIONS

 

RFQQ 23-06

Grant Management System for Washington State Library

 

AMENDMENT NO. 2

Preproposal Conference May 3, 2023

Questions and Answers

 

(May 08, 2023)

 

RFQQ 23-06 Amd 2 Preproposal Q&As.pdf

 

See the enclosure for questions asked and answers given at the Preproposal Conference.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR QUALIFICATIONS AND QUOTATIONS

 

RFQQ 23-07

Microfilming Newspapers for Washington State Library

 

(April 7, 2023)

 

RFQQ 23-07 -Microfilming and Scanning 2023 .pdf

RFQQ 23-07 - Sample Contract.pdf

 

The Office of the Secretary of State (OSOS) seeks proposals for a preservation project of newspaper microfilming and possible digitization, secure storage of master negatives, and production and selling of duplicate service copies of microfilm.

 

Using the services provided by the Contractor, OSOS will supply the Library’s customers with newspapers on microfilm and, when possible, in digital format.

 

OSOS needs 35mm silver halide first generation master negatives and second generation print master negatives stored in a secure, protected, climate-controlled storage area which meets standards as described by the Library of Congress.

 

OSOS needs third generation service copies in 35mm positive silver halide copies to add to the Washington State Library collection for customer use.

 

There is a Pre-Proposal Conference scheduled on April 12, 2023 at 10:00 am PDT. Proposals are due May 10, 2023.

 

See the RFQQ attached for complete details.

 

For questions, please contact the RFQQ Coordinator:

Judy Pickford

Office of the Secretary of State

Washington State Library Division

P.O. Box 42460

Olympia, WA 98504-2460

Office: 360.704.5254

Fax: 360.586.7575

[email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR QUALIFICATIONS AND QUOTATIONS

 

RFQQ 23-07

Microfilming Newspapers for Washington State Library

 

ADDENDUM NO. 1

Preproposal Conference 04/12/2023

QUESTIONS AND ANSWERS

 

(April 17, 2023)

 

RFQQ 23-07 - Addendum 1 - Preproposal Conference Q&As.pdf

 

These are the questions asked at the preproposal conference held on April 12, 2023 and the formal answers.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR QUALIFICATIONS AND QUOTATIONS

 

RFQQ 23-07

Microfilming Newspapers for Washington State Library

 

ADDENDUM NO. 2

Final List of All Questions and Answers

 

(May 02, 2023)

 

RFQQ 23-07 - Addendum 2 Final List of Q&As.pdf

 

Only questions received were during the preproposal conference and are repeated as described herein.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

RFP 23-08

On Demand Library Centered Learning Platform for Washington State Library

 

(March 15, 2023)

 

RFP 23-08.pdf

RFP 23-08 - Sample Contract.pdf

 

The purpose of this project is seeking a firm to deliver a training environment which is immediately accessible and available online. This platform will enable library staff around the state to access the training.

 

The Washington Secretary of State, Washington State Library Division (OSOS), is initiating this Request for Proposals (RFP) seeking responses from firms interested in participating on a project “On Demand Library Centered Learning Platform for Washington State Library” to deliver a training environment which is immediately accessible and available online. This platform will enable library staff around the state to access the training.

 

OSOS is seeking a platform with which to deliver self-directed training components to library staff as needed and on demand. Proposals are sought that provide ready-to-use tutorials for the most used library electronic resources and that include courses offered by OSOS. Proposer’s courses must be library centric, web-based training and always available. Modules on relevant current issues to enhance library customer service are needed. Modules for learning should have appealing graphics to call attention to the resources. These resources should be not only ready to use tutorials professionally produced but also can host instructional videos and tutorials produced by OSOS staff. The look of the website should be able to be co-branded with the WSL and OSOS logos and contact information. Resources provided by the firm should be constantly reviewed for content, revised if necessary, or removed when no longer relevant. There must be an unlimited number of tutorials that can be hosted on the site.  In addition, there must be the ability to create learning sub platforms that are specific to OSOS project managers area of expertise.

 

For questions, please contact the RFP Coordinator:

 

Tami Masenhimer

Office of the Secretary of State

Washington State Library Division

P.O. Box 42460

Olympia, WA 98504-2460

Office: 360.570.5571

Fax: 360.586.7575

[email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 23-08

On Demand Library Centered Learning Platform for Washington State Library

 

AMENDMENT NO. 1

 

(March 16, 2023)

 

RFP 23-08 Amd 1 .pdf

 

This Amendment No. 1 to RFP 23-08 provides notice of an erroneous due date for proposals appearing on page 1 of the RFP.  The Proposal Due Date for this solicitation is May 8, 2023.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 23-08

On Demand Library Centered Learning Platform for Washington State Library

 

AMENDMENT NO. 2

 

(March 21, 2023)

 

RFP 23-08 Amd 2 .pdf

 

This Amendment No. 2 to RFP 23-08 provides notice and correction of conflicting dates listed for the Preproposal Conference as shown on the Estimated Schedule of Procurement Activities and in the section below it.  The correct date of the Preproposal Conference is 4/11/2023.  The Estimated Schedule of Procurement Activities has been revised as set forth in the attached Amendment No. 2.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 23-08

On Demand Library Centered Learning Platform for Washington State Library

 

AMENDMENT NO. 3

Final List of All Questions and Answers

 

(May 03, 2023)

 

RFP 23-08 Amendment 3 All Q&As.pdf

 

Here is the complete list of questions and answers through the Q&A Period.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

RFP 23-03

Digital Literacy Assessment

 

(January 20, 2023)

 

RFP23-03_DigitalLiteracyAssessment_Final.pdf 

RFP 23-03 Sample Contract Main Section.pdf

RFP 23-03 Sample Contract Exhibit A [email protected]

RFP 23-03 Sample Contract Exhibit B SOW.pdf

RFP 23-03 Sample Contract Exhibit C Debarment.pdf

RFP 23-03 Exhibit D_Trafficking.pdf

 

The purpose of this project is to capture Washingtonians’ digital skills needs to work, learn, access services, connect to community and otherwise thrive.

The assessment shall gather new information using mostly small-scale, qualitative methods, with emphasis on historically underrepresented audiences. The project team should include qualitative researchers and be willing to partner with liaison organizations with strong relationships to these audiences.

 

The assessment’s findings should help providers of digital skills support to develop responsive services and apply for program funding. Providers include libraries, community-based organizations, government agencies, health providers, K-12 schools and higher education, tribes, and workforce development. Ideally, the assessment will form a foundation for continuous improvement in understanding and supporting Washingtonians’ digital skills.

 

The Washington State Legislature provided funding for this project and required that it be completed by June 1, 2023 whereby OSOS must submit a report to the governor and the legislature by that date. The deadline for completing the Contract is May 26, 2023.  See 3.2 C Project Schedule for discussion on OSOS meeting contract conclusion requirements. 

 

 

For questions please contact the RFP Coordinator:

Kathleen Sullivan

Office of the Secretary of State

Washington State Library Division

P.O. Box 42460

Olympia, WA 98504-2460

Office: 360.570.5577; Cell: 360.480.0097

Fax: 360.586.7575

[email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 23-03

Digital Literacy Assessment

 

AMENDMENT NO. 1

 

(February 02, 2023)

 

RFP 23-03 Amd 1 Q&As for Preproposal.pdf

 

This is the posting of questions and answers from the Pre-Proposal Conference held 1/26/2023.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

 

RFP 23-03

Digital Literacy Assessment

 

AMENDMENT NO. 2

 

(February 06, 2023)

 

RFP 23-03 Amd 2 QuestionsAnswers_Complete.pdf

 

This is the posting of all questions and answers from both the Pre-Proposal Conference held 1/26/2023 and additional questions received.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

RFP 23-05

E-Rate Category 2 Equipment, Managed Services and Support

for the Washington State Library Technology Consortium (LIBTECH)

 

RFP 23-05 LIBTECH E-Rate Category 2 - Final.pdf

RFP 23-05 Exhibit D - LIBTECH Consortium Membership and Phases.xlsx

RFP 23-05 Exhibit E - Category 2 Bid Format Spreadsheet.xlsx

 

The Washington State Library Technology Consortium (LIBTECH) is a group of independent library systems that have formed a consortium, administered by the Washington State Library, for procuring eligible equipment and services through the federal E-Rate Program and through other federal programs. 

On behalf of LIBTECH, the Washington State Library is initiating this Request for Proposals No. 23-05 (RFP) to solicit bids from qualified firms to provide the consortium members across the state of Washington with an Enterprise Grade and comprehensive managed services package that includes equipment required to deliver internet access and connectivity (designated Category 2 under the E-Rate Program) for a period of 5 years, with an optional additional year of service.  E-rate eligible equipment includes routers, switches, wireless access points, UPS units and firewall functions.  Installation, related accessories, licensing, maintenance, monitoring, and technical support are also needed. 

This RFP is being issued concurrently with RFP No. 23-04, which seeks the provision of internet access and wide area network (WAN) services (designated Category 1 under the E-Rate Program) to the LIBTECH consortium members over the same contract period.

This RFP concerns Category 2 Equipment, Managed Services and Support.  Please see RFP No. 23-04 for Category 1 Internet Access and WAN Services, posted concurrently on this webpage, Washington’s Electronic Business Solution (WEBS) at https://pr-webs-vendor.des.wa.gov, and the E-Rate Productivity Center (EPC) portal, at https://forms.universalservice.org/portal/login

The deadline for receiving Proposals is 5:00 p.m. Pacific Time on January 26, 2023.

Please see the uploaded documents for this solicitation for complete information.

For questions please contact the RFP Coordinator:

Jim Webster

Operations Division

Office of the Secretary of State

P.O. Box 40224

Olympia, WA 98504-0224

Phone: (360) 704-5267

Email: [email protected]


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-05 – E-Rate Category 2 Equipment, Managed Services and Support 

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 1

 

RFP 23-05 Amendment No 1 - Final.pdf

RFP 23_05 Exhibit D _ LIBTECH Consortium Membership and Phases - Revised.xlsx

 

This Amendment No. 1 to RFP 23-05 revises the estimated schedule of procurement activities originally published, to provide vendors an additional week to prepare and submit proposals; provides notice of an increase in the confirmed consortium membership and phase designation changes; and includes a corresponding updated addendum to RFP 23-05 - Exhibit D – LIBTECH Membership and Phases. 


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-05 – E-Rate Category 2 Equipment, Managed Services and Support 

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 2

 

(January 13, 2023)

 

RFP 23-05 Amendment No 2 - Final.pdf

 

This Amendment No. 2 to RFP 23-05 compiles the questions received from vendors prior to and during the Pre-Proposal Conference held jointly for RFP 23-04 and RFP 23-05 on January 6, 2023, and provides answers to the vendors’ questions.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-05 – E-Rate Category 2 Equipment, Managed Services and Support 

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 3

 

(January 19, 2023)

 

RFP 23-05 Amendment No 3 - Final.pdf

 

This Amendment No. 3 to RFP 23-05:  (1) clarifies what “managed service option” means in the context of Category 1 services, and what it means in the context of Category 2 services; and (2) modifies RFP 23-05 to specifically include a requirement for vendor references in proposals submitted; and (3) compiles the questions received from vendors after the Pre-Proposal Conference held jointly for RFP 23-04 and RFP 23-05 on January 6, 2023, up through the deadline for vendors to submit questions – January 13, 2023 – and provides answers to those questions.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-05 – E-Rate Category 2 Equipment, Managed Services and Support 

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 4

 

(January 26, 2023)

 

RFP 23-05 Amendment No 4 - Final.pdf

 

This Amendment No. 4 to RFP 23-05:  (1) Notifies vendors to refrain from performing library site visits in developing cost estimates for their proposals; and (2) Revises the current schedule of procurement activities to provide vendors an additional week to prepare and submit proposals, extending the due date for submission of proposals from February 2, 2023 to February 9, 2023.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

NOTICE OF REQUEST FOR PROPOSALS

RFP 23-04

E-Rate Category 1 Internet and WAN Services

for the Washington State Library Technology Consortium (LIBTECH)

 

RFP 23-04 LIBTECH E-Rate Category 1 - Final.pdf

RFP 23-04 Exhibit D - LIBTECH Consortium Membership and Phases.xlsx

RFP 23-04 Exhibit E - Category 1 Bid Format Spreadsheet.xlsx

 

The Washington State Library Technology Consortium (LIBTECH) is a group of independent library systems that have formed a consortium, administered by the Washington State Library, for procuring eligible equipment and services through the federal E-Rate Program and through other federal programs. 

On behalf of LIBTECH, the Washington State Library is initiating this Request for Proposals No. 23-04 (RFP) to solicit bids from qualified firms to provide the consortium members across the state of Washington with internet access and wide area network (WAN) services (designated Category 1 under the E-Rate Program) for a period of 5 years, with an optional additional year of service. 

This RFP is being issued concurrently with RFP No. 23-05, which seeks an Enterprise Grade and comprehensive managed services package that includes equipment required to deliver internet access and connectivity (designated Category 2 under the E-Rate Program) to the LIBTECH consortium members over the same contract period.

This RFP concerns Category 1 Internet Access and WAN services.  Please see RFP No. 23-05 for Category 2 Equipment, Managed Services and Support, posted concurrently on this webpage, Washington’s Electronic Business Solution (WEBS) at https://pr-webs-vendor.des.wa.gov, and in the E-Rate Productivity Center (EPC) portal, at https://forms.universalservice.org/portal/login.

The deadline for receiving Proposals is 5:00 p.m. Pacific Time on January 26, 2023.

Please see the uploaded documents for this solicitation for complete information.

For questions please contact the RFP Coordinator:

Jim Webster

Operations Division

Office of the Secretary of State

P.O. Box 40224

Olympia, WA 98504-0224

Phone: (360) 704-5267

Email: [email protected]

 


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-04 – E-Rate Category 1 Internet and WAN Services

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 1

 

RFP 23-04 Amendment No 1 - Final.pdf

RFP 23_04 Exhibit D _ LIBTECH Consortium Membership and Phases - Revised.xlsx

RFP 23_04 Exhibit E _ Category 1 Bid Format Spreadsheet - Revised.xlsx

 

This Amendment No. 1 to RFP 23-04 revises the estimated schedule of procurement activities originally published, to provide vendors an additional week to prepare and submit proposals; provides notice of an increase in the confirmed consortium membership and phase designation changes, so vendors can include appropriate and necessary cost information in their proposals; and includes corresponding updated addenda to RFP 23-04 - Exhibit D – LIBTECH Membership and Phases and Exhibit E - Category 1 Bid Format Spreadsheet.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-04 – E-Rate Category 1 Internet and WAN Services

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 2

 

(January 13, 2023)

 

RFP 23-04 Amendment No 2 - Final.pdf

 

This Amendment No. 2 to RFP 23-04 compiles the questions received from vendors prior to and during the Pre-Proposal Conference held jointly for RFP 23-04 and RFP 23-05 on January 6, 2023, and provides answers to the vendors’ questions.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-04 – E-Rate Category 1 Internet and WAN Services

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 3

 

(January 19, 2023)

 

RFP 23-04 Amendment No 3 - Final.pdf

                                                                

This Amendment No. 3 to RFP 23-04:  (1) clarifies what “managed service option” means in the context of Category 1 services, and what it means in the context of Category 2 services; (2) modifies the vendor reference requirement of RFP 23-04 to, among other things, clarify that vendor references shall not include current staff of the Office of the Secretary of State; and (3) compiles the questions received from vendors after the Pre-Proposal Conference held jointly for RFP 23-04 and RFP 23-05 on January 6, 2023, up through the deadline for vendors to submit questions – January 13, 2023 – and provides answers to those questions.


STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION

 

RFP 23-04 – E-Rate Category 1 Internet and WAN Services

for the Washington State Library Technology Consortium (LIBTECH)

 

AMENDMENT NO. 4

 

(January 26, 2023)

 

RFP 23-04 Amendment No 4 - Final.pdf

                                                                

This Amendment No. 4 to RFP 23-04:  (1) Notifies vendors to refrain from performing library site visits in developing cost estimates for their proposals; and (2) Revises the current schedule of procurement activities to provide vendors an additional week to prepare and submit proposals, extending the due date for submission of proposals from February 2, 2023 to February 9, 2023.


STATE OF WASHINGTON
OFFICE OF THE SECRETARY OF STATE

WASHINGTON STATE LIBRARY DIVISION


LEGAL NOTICE

Washington Digital Newspapers Metadata Processing

RFQQ 23-02.pdf

RFQQ 23-02 Exhibit B Sample Contract.pdf

RFQQ 23-02 Amd 1 Q&A Results.pdf

The Office of the Secretary of State, Washington State Library, is initiating this Request for Qualifications and Quotes (RFQQ) to continue a project which will enable OSOS to enhance the growth of the Washington Digital Newspapers program at the Washington State Library.

OSOS will provide raw TIFF images created to NDNP standards as uncompressed, 8-bit grayscale, 300-400 dpi, or born digital PDFs, which may need to be cropped & deskewed; have issue structure created, Optical Character Recognition (OCR) and METS/ALTO data applied. OSOS seeks flexible options for in-house production so that some metadata processing projects can be done onsite by a small team of OSOS staff using the system concurrently with product support from the chosen vendor. OSOS will reserve the option to have select, larger projects processed by the vendor. All projects will then be completed and verified for best quality by OSOS staff.

The Reply Due Date is  9/26/2022.

See enclosures for complete information.  For questions please refer to the project manager:

Name                          

Shawn Schollmeyer

Address                       

PO Box 42460

City, State, Zip Code    

Olympia, WA 98504-2460

Phone Number             

360.570.5568

E-Mail Address       

[email protected]

 

AMENDMENT 2

STATE OF WASHINGTON

OFFICE OF THE SECRETARY OF STATE

OLYMPIA, WASHINGTON

 

REQUEST FOR QUALIFICATIONS AND QUOTATIONS

RFQQ NO. 23-02

 

 

PROPOSAL DUE DATE is hereby changed to September 30, 2022

 

ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES is hereby revised as follows:

 

Issue Request For Qualifications and Quotations

9/9/2022

Question and answer period

9/12-14

Last date for questions regarding RFQQ

9/14

Place complete list of Q&As on WEBS and OSOS web site 

9/15

Last amendment to RFQQ

9/22

Last day for complaint 

9/23

Proposals due

9/30

Evaluate proposals

10/3- 10/7

Announce “Apparent Successful Bidder” (ASB) and send notification via fax or e-mail to unsuccessful Proposers

10/10

Hold debriefing conferences (if requested)

See 4.5

Protest

See 4.6

Negotiate contract

10/10-25

Begin contract work

10/26/2022

 

The OSOS reserves the right to revise the above schedule.

 

2.3               SUBMISSION OF PROPOSALS

 

Proposers are required to submit an electronic copy of their proposal.  The proposal must be received by OSOS no later than 4:00 p.m., Pacific Time, on September 30, 2022.  Attachments to the e-mail shall be in Microsoft Word or PDF format.

 


STATE OF WASHINGTON
OFFICE OF THE SECRETARY OF STATE

CORPORATION DIVISION


LEGAL NOTICE

 

RFP 23-01 Comprehensive Training Program for Tribal and Native Nonprofit Organizations and Charities

 

Please see the enclosure for revision of the Q&A Final Report,

Final Q&A Report Revised August 2.pdf


STATE OF WASHINGTON
OFFICE OF THE SECRETARY OF STATE

CORPORATION DIVISION
LEGAL NOTICE

RFP 23-01 Comprehensive Training Program for Tribal and Native Nonprofit Organizations and Charities

Questions and Answers from the Preproposal Conference for RFP 23-01

Held on July 26, 2022

QA Preproposal Conference.pdf

Final Report of Question and Answer Period.pdf

Please find the questions asked and answers given from the conference attached herein.  Any information from this session can be addressed to the following Project Manager.  All Questions received aside from the conference will be posted on this website August 1, 2022.

Patrick Reed

PO Box 40234

Olympia, WA 98504-0234

360-725-0358

[email protected]


STATE OF WASHINGTON
OFFICE OF THE SECRETARY OF STATE

CORPORATIONS DIVISION
LEGAL NOTICE

RFP 23-01 Comprehensive Training Program for Tribal and Native Nonprofit Organizations and Charities

RFP 22-01.pdf

RFP 23-01 Sample Contract.pdf

The Office of the Secretary of State is initiating this Request for Proposals (RFP) to solicit proposals from firms interested in participating on a project for the development and implementation of a comprehensive training program for Tribal and Native nonprofit organizations and charities. OSOS records show there are more than 53,500 registered nonprofit corporations, and approximately 12,000 registered charities (98% of which are nonprofit corporations) in the state. It is likely that more nonprofits should be registered as charities, but do not know about the registration requirement. For more information see the enclosed.  

Patrick Reed

PO Box 40234

Olympia, WA 98504-0234

360-725-0358

[email protected]


 

State of Washington

Office of the Secretary of State

 Washington State Library Division

RFI 22-02

Digital Skills Standards, Assessment, Online Learning, & Curriculum

Digital Skills Platform RFI.pdf

Washington State Library is looking for information on technical solutions for a digitally literate person that includes a skills assessment with online learning and curriculum as a hosted technology to help measure, and support increased acquisition of basic digital skills, that can be used by individuals or facilitated by libraries, schools, community partners, and workforce agencies.  See enclosed RFI for details. Send to the following for questions:

Mike Buschman

Office of the Secretary of State

Washington State Library Division

P.O. Box 42460

Olympia, WA 98504-2460

[email protected]


 

Office of the Secretary of State

Washington State Library Division

 

RFI 22-02

Digital Skills Standards, Assessment, Online Learning, & Curriculum

 

Results of the Question and Answer Period

 

The Question and Answer period expired May 13, 2022 with no questions submitted. Thanks