Help with Legislature Records Retention

Which Retention Schedules Does the Legislature and Legislative Agencies Use?

1. State Government General Records Retention Schedule v.6.3 (October 2024)
2. Legislature and Legislators Records Retention Schedule v.1.3 (April 2022)
3. Legislative Evaluation and Accountability Program (LEAP) (Last Updated 1985)
4. Statute Law Committee/Code Reviser's Office v.1.0 (August 2020)

Click to expand each topic...

Basics of Records Retention...

• What Are Records Retention Schedules?
• What Are Records Series?
• How Are Records Retention Periods Determined?
• What is an Archival Record?
• What is a Non-Archival Record?

Help Finding the Right Retention...

• How to Navigate Records Retention Schedules
• How to Determine the Correct Records Series
• How to Choose Between Multiple Records Series
• Searching Techniques for Records Retention Schedules Video (3 minutes)

How Long to Keep...

• Backups
• Chat/Instant Messaging
• COVID-19 Contact Tracing Logs and Screening Records
• COVID-19 Pandemic Records
• COVID-19 Vaccination Verification Records
• Database Records
• Drone Operations Records
• Drone Recordings

• Emails
• Journals of the House and Senate
• Meeting Recordings
• Position Recruitment Records
• Public Records Request Logs
• Public Records Requests
• Social Media Posts
• Text Messages
• Voicemails

Strategies for...

• Applying Retention Schedule Updates
• Applying Retention to Subject Files
• Managing Chat/Instant Messaging Retention
• Managing Sensitive Payment Cardholder Data
• Managing Social Media Records Retention
• Managing Voicemail Retention

Transitory Records...

• Examples of Common Records with Minimal Retention
• What Does "Until No Longer Needed for Agency Business" Mean?
• Why Isn't There Just One "Transitory" Records Series?

Other Advice...

• Difference Between Administrative and Core Mission Policies/Procedures
• Impact of Public Records Requests on Records Retention
• What are Personnel Files?
• What To Do With Non-Work-Related Appointments in Calendars
• What To Do With State Publications
• Which Litigation Case Files are "Significant"?

Training...

• Basics of Managing Records Training
• Retention Schedules "Demystified" (Recorded Webinar - April 2015 - 40 minutes)