Managing Legislature and Legislative Agency Records

Records Retention...

• Which Schedules to Use?
• State Government General v.6.1 (Aug 2020)
• Legislature & Legislators v.1.0 (Dec 2020)
• Joint Legislative Audit & Review Committee (JLARC) v.1.0 (Dec 2014)
• Legislative Evaluation & Accountability Program (LEAP) (1985)
• Office of the State Actuary (2011)
• Statute Law Committee/Code Reviser's Office v.1.0 (Aug 2020)
• More Help with Records Retention...
• Examples of Common Records with Minimal Retention
• Updating Records Retention Schedules

How to...

• Go Paperless ("Scan & Toss")
• Use the State Records Center Warehouse
• Destroy Non-Archival Records
• Transfer Archival Records

Need Help With...

• Where Do I Start?
  • Appointing an Agency Records Officer
  • Getting Training
• Improving Records Management in Your Agency
• Disaster Preparedness and Response
  • Security Microfilm
• Getting Records Scanned by Imaging Services
• Creating Policies and Procedures
• Inventorying Records
• Organizing Records

Need Help Managing...

• Calendar Records

• Electronic Records...

  • Audio/Visual Records

  • Backups

  • Chat/Instant Messaging

  • Cloud Services/Storage

  • Database Records

  • Digital/Electronic Signatures

  • Drones

  • Email

  • Imaging/Scanning

  • Portable Media (CDs, DVDs, Flash Drives, etc.)

  • Social Media

  • Text Messages

  • Voicemails

  • Websites

• Enterprise Content Management (ECM) Systems

• Financial Records

• Human Resource/Personnel Records

• Journals of the House and Senate

• Payroll Records

• Public Records Requests