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 All branches and facilities of the Washington State Archives are closed to the public until at least May 31st. For more information, please visit our page regarding the closure.

Managing Financial Records

Records Retention...

Which Retention Schedules Should Agencies Use?

  • Local Government Common Records Retention Schedule (CORE) v.4.0 (May 2017)
  • State Government General Records Retention Schedule v.6.0 (June 2016)

How Long to Keep...

  • Database Records
  • Emails
  • Text Messages

Other Advice Sheets...

  • Sensitive Cardholder Data Obtained During Payment Card Transactions
  • What Does "Until No Longer Needed for Agency Business" Mean?
  • Why Isn't There Just One "Transitory" Records Series?

Records Retention Schedules

State Government Agencies

Local Government Entities

How to...

Go Paperless ("Scan & Toss")

Destory Non-Archival Records

Transfer Archival Records

Laws and Rules

Preservation and Destruction of Public Records (chapter 40.14 RCW)

Penal Provisions (chapter 40.16 RCW)

Preservation of Electronic Records (WAC 434-662)

Questions?

[email protected]

Phone: (360) 586-4901

Contact Us

Washington Secretary of State
Legislative Building · PO Box 40220
Olympia, WA 98504-0220
[email protected]
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