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How to Keep Records for Required Time Period

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Washington State Archives
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How To Keep Records For Required Time Period

How to Understand Retention Requirements

Formats and Custody...

Keep Electronic Records in Electronic Format
Appropriate Use of Portable Media (CDs, DVDs, Flash Drives)
How to Go Paperless ("Scan & Toss")
Cloud Services/Storage
How to Use the State Records Center Warehouse (State Agencies Only)
What Formats Should I Use for Digital Audio?

Strategies for...

Analog Audio/Visual Recordings
Chat/Instant Messaging Retention
Child Support Title IV-D Case Files
Migrating Database Records
Sensitive Payment Cardholder Data
Sex Offender Case Records
Smart Meter Data/Records
Social Media Records Retention
Text Messages...
- Capture and Retention of Text Messages
- Managing Public Records Created or Received as Text Messages
Voicemail Retention

Records Retention Schedules

State Government Agencies

Local Government Entities

Laws and Rules

Custody of Public Records (chapter 434-615 WAC)

Preservation and Destruction of Public Records (chapter 40.14 RCW)

Preservation of Electronic Records (chapter 434-662 WAC)

Questions?

[email protected]

Phone: (360) 586-4901

Rulemaking
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Washington State Archives
Heather Hirotaka, State Archivist
PO Box 40238
Olympia, WA 98504-0238
[email protected]
(360) 586-1492

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