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How to Destroy Non-Archival Records

  • Are Agencies Required to Destroy Their Non-Archival Records?
  • Can Records Be Donated Instead of Being Destroyed?

Methods...

  • Methods for Destroying Electronic Records
    • WaTech OCIO's Media Handling and Data Disposal Best Practices (August 2013) (External Link)
    • How to Clean Up Your Outlook Calendar (Video - November 2016 - 2 minutes)
  • Methods for Destroying Paper Records

Service Providers...

  • Master Contracts from Department of Enterprise Services (external links)...
    • Document Destruction Services (Contract # 00419)
  • Additional Services Available to State Government Agencies Only...
    • State Records Center

Documenting Destruction...

  • Documenting the Destruction of Public Records
  • Sample Destruction Log Templates - Fillable PDF | Word

Records Retention Schedules

State Government Agencies

Local Government Entities

How to...

Destroy Paper Records After Scanning

Laws and Rules

Preservation and Destruction of Public Records (chapter 40.14 RCW)

Penal Provisions (chapter 40.16 RCW)

Disposal of Personal Information (chapter 19.215 RCW)

Methods of Records Disposal (WAC 434-640)

Questions?

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Phone: (360) 586-4901

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Washington Secretary of State
Legislative Building · PO Box 40220
Olympia, WA 98504-0220
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