Managing Election Records
How Long to Keep...
- Video Recordings of Election Operations
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There is no requirement to create a recording of election operations or to create a recorded version of video that is live streamed.
If a recording is made, it needs to be retained in accordance with the County Auditor Records Retention Schedule as it documents the operations of the election:
Federal Elections - 22 months after Date of Election
Election - Administrations Records - Federal (DAN AU52-03C-72)
Source: County Auditors Records Retention ScheduleNon-Federal Elections - 60 days after Date of Certification
Election - Administration Records - Non-Federal (DAN AU52-03C-73)
Source: County Auditors Records Retention ScheduleThe minimum retention requirement for Security Monitoring – No Incident (DAN GS50-06B-18) does not apply as Election – Administration Records – Federal (DAN AU52-03C-72) and Election – Administration Records – Non-Federal (DAN AU52-03C-73) are more specific records series.
- Voter Status Change Records
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The retention depends on whether the voter status changes, verification notices, and confirmations have been captured into VoteWA.
Captured in VoteWA - Until Verification of Successful Keying/Submission
Voter Registration - VoteWA (DAN AU52-03C-27)
Source: County Auditors Records Retention ScheduleNot Captured in VoteWA - 3 years after Date of Document
Voter Status Changes, Verification Notices, and Confirmations (DAN AU52-03C-65)
Source: County Auditors Records Retention Schedule