Managing Higher Education Records

Records Retention...

• State Government General v.6.2 (Aug 2021)
• Central Washington University v.1.8 (Aug 2023)
• Community & Technical Colleges v.2.1 (Dec 2022)
• Eastern Washington University v.1.4 (Oct 2023)
• Law Enforcement v.8.0 (Feb 2022)
• The Evergreen State College v.1.0 (Dec 2015)
• University of Washington v.2.27 (Dec 2023)
• U.W. Medicine v.1.12 (Aug 2023)
• Washington State University v.1.7 (Oct 2022)
• Western Washington University v.3.3 (Jun 2021)
• More Help with Records Retention...
  • Examples of Common Records with Minimal Retention
• Updating Records Retention Schedules

How to...

• Go Paperless ("Scan & Toss")
• Use the State Records Center Warehouse
• Destroy Non-Archival Records
• Transfer Archival Records

Need Help With...

• Where Do I Start?
  • Appointing an Agency Records Officer
  • Getting Training
  • Basics of Managing Community and Technical College Records Training
• Improving Records Management in Your Agency
• Disasters...
  • How to Prepare
  • How to Respond
  • Security Microfilm
• Getting Records Scanned by Imaging Services
• Creating Policies and Procedures
• Inventorying Records
• Organizing Records

Need Help Managing...

• Board/Committee Meeting Records

• Calendar Records

• Construction Records

• Electronic Records...

  • Audio/Visual Records

  • Backups

  • Chat/Instant Messaging

  • Cloud Services/Storage

  • Database Records

  • Digital/Electronic Signatures

  • Drones

  • Email

  • Imaging/Scanning

  • Portable Media (CDs, DVDs, Flash Drives, etc.)

  • Social Media

  • Text Messages

  • Video Conferencing Records

  • Voicemails

  • Websites

• Enterprise Content Management (ECM) Systems

• Financial Records

• Human Resource/Personnel Records

• Information Security/Privacy

• Payroll Records

• Public Records Requests

• Student Emails