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Managing Meeting Records of Boards, Committees, etc.

Records Retention...

  • Appropriate Use of Portable Media (CDs, DVDs, Flash Drives)
  • Can Meeting Recordings Be Deleted After Meeting Minutes Have Been Approved?
  • Do Agency Meetings Need to Be Recorded?
  • How Long Do Individual Meeting Members' Notes/Recordings Need to Be Kept?
  • How Long Do Meeting Recordings Need to Be Kept? (Local Governments)
  • How Long Do Meeting Recordings Need to Be Kept? (State Agencies)
  • Strategies for Managing Analog Audio/Visual Recordings
  • What Formats Should I Use for Digital Audio?

Help with Open Public Meeting Act (OPMA) Compliance...

  • Office of the Attorney General's Open Government Ombuds Function (External Link)
  • Municipal Research and Services Center (MRSC) Open Public Meeting Act Resources (External Link)
  • Training Requirements for Members of Governing Bodies

How to Transfer...

  • Audio Recordings
  • Meeting Records (Agendas/Packets/Minutes)

 


Records Retention Schedules

State Government Agencies

Local Government Entities

How to...

Transfer Archival Records

Find Meeting Records at the Archives...

Digital Records

Paper Records

Laws and Rules

Open Public Meetings Act (chapter 42.30 RCW)

Preservation and Destruction of Public Records (chapter 40.14 RCW)

Penal Provisions (chapter 40.16 RCW)

Preservation of Electronic Records (WAC 434-662)

Questions?

[email protected]

Phone: (360) 586-4901

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Washington Secretary of State
Legislative Building · PO Box 40220
Olympia, WA 98504-0220
[email protected]
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