File an Annual Report (Nonprofit 24.03A Only) Online
Annual Report (Nonprofit 24.03A Only): Online Instructions
Purpose: An Annual Report is due by the expiration date, which is the last day of the month in which the business was first formed. An Annual Report may be filed within 180 days before the expiration date.
Filing Fee: The filing fee is as follows
- $60 - Default fee
- $20 - Reduced fee*
*To qualify for reduced fee, the business must provide the certification its gross revenue is less than $500,000 in the most recent fiscal year.
The Secretary of State is unable to assist in determining what is considered gross revenue or if you qualify. Please consult the person(s) who will be overseeing your financial affairs.
Expedited Service: You may add expedited priority for an additional $100 at checkout, which is generally processed within three working days.
Email: An email address is required for the Registered Agent & Principal Office fields, per WAC 434-112-045(4).
1. Visit our Corporations and Charities Filing System (opens in new tab) landing page and log in to your account.
2. Once logged in, select “Business Maintenance Filings” from the navigation bar on the left side, then select “Annual Report”. Search for your business by entering your UBI number or Business Name, then select the “Search” button.
3. Select the desired business from the business search results then select the “Continue” button. The page will advance to the online Annual Report to be completed
Select each section dropdown below for instruction and important information.
- Business Information
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This is a reference section, and it reflects the information that is currently recorded for the business. Fields to edit the information will follow and this pane will not update as you make changes.
- Nonprofit Gross Revenue Certification
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This section reflects the answer to the question on the business search page and cannot be edited. To correct the answer, select the “Back” button at the top and make corrections.
- Nonprofit Corporation's EIN
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If the EIN was already provided, the number can be viewed online but not changed. If the EIN on file is incorrect, a Statement of Correction will need to be submitted to our office by mail separately from the Annual Report submission.
Enter the business’ 9-digit Employer Identification Number (EIN) issued from the Internal Revenue Service (IRS).
- If you need to apply for an EIN, visit the IRS website at: https://www.irs.gov/businesses/small-businesses-self-employed/how-to-applyfor-an-ein
- Registered Agent
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All businesses must designate a Registered Agent in Washington State, as required by RCW 23.95.415. The current Registered Agent on record can be edited by selecting the edit button or replaced by selecting the trash can to the right of the listed agent. The Consent of the Registered Agent is required if any changes other than contact info is made. By selecting one of the radio buttons under “Registered Agent Consent” the submitter is attesting to the statements listed.
List a new Agent Type
Choose either a Commercial or Noncommercial Registered Agent.
Commercial Registered Agent: A business or individual registered with the Secretary of State to receive legal documents on behalf of entities.
- Use the search tool, select the agent from the results, and click “Select Agent.”
Noncommercial Registered Agent: A business or individual who agrees to receive legal documents but is not registered as a commercial agent.
- Click “Add New Agent” (even if search results appear) to ensure accurate entry.
- Enter and confirm the agent’s email address
- Provide a physical street address in Washington State (no PO Boxes or PMBs) and mailing address (optional).
- Phone number (optional).
- Principal Office
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This is the location where the business keeps its records. If data is prepopulated, review for accuracy and update as needed.
- Email: Enter and confirm the email address (required). ACP Participants: Only check the ACP box if you are enrolled in the Address Confidentiality Program and can provide your participant number. More information about the ACP program.
- If you have trouble entering your address, uncheck the ACP box and try again.
- Street Address: Must be a physical address (no PO Boxes or PMBs). It does not need to be in Washington State. and mailing address (optional).
- Phone number (optional).
- Email: Enter and confirm the email address (required). ACP Participants: Only check the ACP box if you are enrolled in the Address Confidentiality Program and can provide your participant number. More information about the ACP program.
- Governors
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List the current individuals and/or businesses responsible for governing the business. If data is prepopulated, review for accuracy, and add, remove, or edit governors as needed.
To remove a governor, select the trash can icon under “Actions” in the governor list.- Do not include individual names in the business entity name.
- To add a governor, select the type (individual or entity), enter the name, and click “Add Governor.”
- Added governors will appear in the list below the entry fields.
- Nature of Business
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If data is prepopulated, review for accuracy and update as needed. Provide the nature of business of the business entity.
- Standard selections are available in the drop-down list
and/or - Check “other” to unlock the text box and enter a brief description of the nature of business.
- Standard selections are available in the drop-down list
- Charitable Nonprofit Corporation
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If this section is not within the Annual Report form the business has previously reported itself as a Charitable Nonprofit.
Select either “Yes” or “No” to if the nonprofit is defined as a charitable nonprofit corporation per RCW 24.03A.010(6)
- Reporting Changes for the Charitable NP Corp
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If the business indicated that it does not meet the reporting exemptions outlined under RCW 24.03A.075 the business must select “Yes” or “No” to the questions listed in this section.
- Reporting Questions
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If the business identified itself as a Charitable Nonprofit Corporation, the business will need to indicate if it meets the reporting exemption as outlined in RCW 24.03A.075 and are further outlined as follows.
The business was a religious corporation both before and after it took following action(s):
- Substantially changed one or more purposes recorded in its Articles of Incorporation; or
- Operated a program or activity that is substantially different from both:
- A program or activities the Nonprofit has previously operated; and
- Program or activities described in the most recent application for recognition of exemption from federal tax income.
The business is within its first three years of existence and all programs or activities it operates are consistent with the purposes set forth in the business’ articles of incorporation.
- If the business operates a program activity described below and all funds are derived from the sources outlined in RCW 24.03.075(3)(c)(i-v).
- A program or activities the Nonprofit has previously operated; and
- Program or activities described in the most recent application for recognition of exemption from federal tax income.
- Controlling Interest
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This section is required by the Department of Revenue.
All answers are initially defaulted to “No”. Review for accuracy and change the answers to “Yes” if applicable.
- If the question to 1 AND 2a, are “Yes” you must report a Controlling Interest Transfer to Return per RCW 82.45.220. Indicate by checking “Yes” or “No” in question 3 if the documentation has been filed with the Department of Revenue.
- For more information about Controlling Interest, contact Department of Revenue by visiting https://www.dor.wa.gov/taxes-rates/other-taxes/real-estate-excise-tax.
- Return Address for this Filing
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If entered, confirmation for this filing will be sent to this address in addition to the Registered Agent’s address.
- Upload additional documents
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Use this section to upload any required supporting documents.
Uploading documents will delay the acceptance of the annual report until it can be reviewed in-office.
- Do not upload meeting minutes, ownership details, operating agreements, bylaws, or other internal governance documents, these uploads will be removed before the filing is completed.
- Email Opt-In
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Select the checkbox if the business entity elects to opt-in to email notifications from our office. All notifications will be sent to the email address on record.
- Authorized Person
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Provide the first and last name of the authorized person submitting the filing. Then select the checkbox next to “This document is hereby executed under penalty of law and is to the best of my knowledge, true and correct.”
4. Confirm the information is accurate and all sections marked with red asterisks are complete.
- Select "Continue" to advance to the next screen.
- If you are unable to advance, review for missing information.
5. Within the Review page, confirm the information is correct.
- If the information is accurate, then select “Add to Cart” at the bottom of the screen.
- To make changes to the information on this page, select "Back” at the bottom of the screen.
6. Select a maximum of five items, then select “Checkout”.
7. Review the items in your cart, then select “Proceed to Checkout”.
- Filing fees will be calculated automatically when they are added to the cart.
8. Enter the required payment information and select “Place your Order”.
Next Steps: Unless you have provided an upload, your Annual Report information will now show instantly on record, and your expiration date will advance to the next year. All documents will be available in the user account’s “Notices and Filed Documents” folder.