Managing City Records

Which Schedules to Use?

Cities use the following:

1. Local Government Common Records Retention Schedule (CORE) v.5.0 (October 2024) - records common to all agencies such as administration, asset management, code enforcement, contracts, finance, grants, human resources, information management, meetings, and transitory records.
2. Animal Services Records Retention Schedule v.2.0 (October 2013) - records relating to animal licensing/permitting and shelter operations.
3. Cemeteries Records Retention Schedule v.1.0 (November 2012) - records relating to municipal cemeteries.
4. District and Municipal Court Records Retention Schedule v.7.0 (October 2023) - records relating to municipal courts.
5. Economic Development and Transport Records Retention Schedule v.1.3 (June 2026) - records relating to promoting economic development and operating freight transport.
6. Emergency Communications (911) and Dispatch Records Retention Schedule v.2.0 (June 2026) - records relating to emergency 911 and dispatch operations.
7. Fire and Emergency Medical Records Retention Schedule v.2.1 (August 2022) - records relating to fire department operations.
8. Land Use Planning and Permitting Records Retention Schedule v.2.1 (June 2024) - records relating to community development, land use and building permits, comprehensive land use planning and shoreline management.
9. Law Enforcement Records Retention Schedule v.9.0 (June 2026) - records relating to police department operations.
10. Licensing, Permitting and Taxation Records Retention Schedule v.1.0 (November 2012) - records relating licensing and permits (other than land use and buildings) and taxation.
11. Parks, Recreation, and Culture Records Retention Schedule v.2.0 (August 2021) - records relating to operating fairs, galleries, museums, parks, recreational programs, and zoos.
12. Prosecuting Attorneys Records Retention Schedule v.2.2 (August 2024) - records relating to prosecuting attorney functions.
13. Public Health Records Retention Schedule v.4.2 (April 2021) - records relating to public health.
14. Social Services Records Retention Schedule v.2.0 (October 2023) - records relating to providing social services.
15. Utility Services Records Retention Schedule v.1.5 (June 2021) - records relating to customer accounts, flood files/modelling/plans/studies, irrigation (history, water diversion/quality/use/violations), meter reading, power distribution, power generation, rate schedules, sewer and water systems, solid waste management, and surface water drainage.

 Help with...

Help with Common Types of Records

Help with City-Specific Records

Last Updated: June 2026