Local Government Records Retention Schedules

This database is currently being updated to reflect changes approved by the Local Records Committee on 1/28/10. It will be back online soon.

All records retention schedules approved by the Local Records Committee are provided below.  This database is a finding aid to assist local government agencies in locating the appropriate records retention requirements for their public records.

Local Government Common Records Retention Schedule (CORE) - Version 2.0 (January 2010)

This records retention schedule covers the public records of all local government agencies relating to the common functions of the management of the agency, and management of the agency’s assets, finances, human resources and information resources.

This records retention schedule is to be used in conjunction with the other approved schedules that relate to the functions of the agency.

• Adobe Acrobat (PDF)
• Microsoft Word
• Revision Guide: January 2010

Local Government General Records Retention Schedule (LGGRRS) - Version 5.1 (January 2010)

This records retention schedule covers the public records of all local government agencies relating to functions including: air quality authorities; animal services; assigned counsel; cemetery records; communications; conservation districts; coroners and medical examiners; electric utilities; emergency services; facility and property management; fairs; fire and emergency medical; housing authorities; irrigation utilities; juvenile services; land use planning, permits and appeals; licenses, permits, fees and taxes; noxious weed control; parks and recreation; port districts; prosecuting attorney; public works engineering; sewer and water system documentation; social services; solid waste management; surface water drainage documentation; transit authorities; and utilities accounting.

This records retention schedule is to be used in conjunction with the other approved schedules that relate to the functions of the agency.

• Adobe Acrobat (PDF)
• Microsoft Word
• Revision Guide: Version 5.0 (December 2008)
• Revision Guide: Version 5.1 (January 2010)

County Assessors

Version 4.0 (January 2009) Adobe Acrobat Microsoft Word Revision Guide: January 2010

County Auditors

Version 4.1 (July 2009) Adobe Acrobat  Microsoft Word Revision Guide: January 2009 Revision Guide: August 2008

County Clerks and Clerks of the Superior Court

Version 6.0 (January 2009) Adobe Acrobat Microsoft Word Revision Guide: January 2009

County Treasurers

Version 4.0 (January 2009) Adobe Acrobat  Microsoft Word  Revision Guide: January 2009

District and Municipal Courts

Version 6.0 (March 2009) Adobe Acrobat  Microsoft Word  Revision Guide: March 2009

Health Departments and Districts

Version 3.0 (March 2009) Adobe Acrobat  Microsoft Word Revision Guide: March 2009

Law Enforcement

Version 5.0 (March 2009) Adobe Acrobat  Microsoft Word  Revision Guide: March 2009

Public Hospital Districts

Version 4.0 (March 2009) Adobe Acrobat  Microsoft Word Revision Guide: March 2009

School Districts and Educational Service Districts

Version 7.1 (July 2009) Adobe Acrobat  Microsoft Word Revision Guide: July 2008