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Gale Signup and Renewal Information

Table of Contents

Sign Up

It's not too late, if your library hasn't signed up for the new Gale package. All public, academic, and special libraries that wish to obtain the new SDL package from Gale Cengage are requested to fill out, sign, and return the new SDL Intent to Participate Form for Libraries. Contact SDL Project Manager, Will Stuivenga, for pricing information.

K-12 libraries (public, private, or district level) should contact their respective ESD for pricing information and to sign up for the Gale package.

By signing the Intent to Participate Form, the organization is agreeing to abide by the terms of the Gale Product and Services License Agreement, which has been substantially modified for the contract with the State of Washington. Please carefully read and understand these important terms of use, and make certain that all library staff are aware of them.

In addition to submitting the SDL Intent to Participate Form, libraries should fill out and return Gale's New Library Activation Request for Washington Libraries. The information provided on this form goes directly to Gale and allows them to set up library accounts for activation.

Private academic libraries and special libraries are requested to also provide current user count data. Please fill out and return the appropriate forms, found in the list below.

Renewal Information

Renewal is automatic for public, academic, and special libraries, unless a Cancellation Form is received by the announced renewal deadline. For the 2022-2023 renewal, the Cancellation deadline is April 15, 2022.

Note: The Cancellation Form includes an optional digital signature feature, but in our experience, that feature may ONLY be available if the form is opened with the Adobe Acrobat Reader software, rather than in one's browser. Written signatures are also acceptable.

K-12 schools must renew (or cancel) through their respective Educational Service Districts.

As a reminder, the Washington State Library (WSL) subsidizes one-half the total Gale package contract cost, using federal LSTA (Library Service & Technology Act) funds administered by IMLS (the Institute of Museum and Library Services). For the first year of the contract (July 1, 2021 – June 30, 2022), WSL subsidized 75% of the cost, meaning that most participating library costs were cut in half again. As a result, the renewal cost for most libraries will be approximately double first year costs, but are still significantly lower than under the previous ProQuest contract.

Final cost calculations cannot be made until after the April 15 deadline, when any cancellation notices have been received, and taken into account. However, ballpark cost estimates are available now. Just double your 2021-2022 invoice amount, or contact SDL project manager, Will Stuivenga, for a slightly more accurate estimate. Some small libraries that were subject to minimum invoice cutoffs should see smaller increases.

Key Documents and Links:

Note: Digital signatures appear to require loading the PDF form in Adobe Acrobat Reader, and that functionality may not be available if the PDF form is loaded directly into your browser instead.

Access to Gale Databases

Almost every nonprofit library in Washington State has the opportunity to license the Gale database package through the state contract at a deeply discounted price that saves significant dollars throughout the library community. Visit the Gale Resources Page to explore the new resource suite and check out the Gale Support page for Washington State..

Note: K-12 schools/libraries should contact their representative ESD for information on participation. Other libraries should contact the State Library SDL Project staff.

To sign up for the new Gale package use the links and forms provided near the top of the page.

More Content – Lower Costs

The Washington State Library Statewide Database Licensing project is pleased to announce a 75% LSTA subsidy for the first year of the new Gale database package starting July 1, 2021. Past subsidies have been 50%. In addition, the total cost of the new package is 26% lower than before.

Bottom line:

  • Significant reduction in cost for more content compared with 2020.
  • Some small libraries will remain subject to minimum invoice floors.

The SDL Advisory Committee strongly recommended the Gale proposal due to the updated, easy-to-use interface, and robust content for all types of libraries. The committee was especially pleased with the content for the K-12 schools where the content is much stronger than before.

New libraries are ALWAYS welcome. Contact Will Stuivenga for information. K-12 libraries should contact their respective ESDs for cost information.

Discover Washington's New Gale Resources:

Your new collection of Gale resources available through the Washington State Library provides you with cross-curricular content to support

  • all undergraduate and graduate students in an academic setting,
  • all K-12 students from elementary to high school,
  • all public library patrons, from students to general researchers to the business community.

In addition to the reputable and reliable content, Gale has created integrated research tools to aid in organized discovery, including Google/Microsoft Integrations, LMS integration, Highlights and Notes and Citations.

Gale has also developed a large support system to help you master the resources and get the word out to your faculty and staff, including Customer Success Managers and pre-developed written and recorded training materials.

Welcome to Gale Webinar Series

To Support Academic Institutions

View this webinar, designed for academic levelled librarians, library support staff, and faculty, to gain an understanding of the content, tools, and support available to ensure your students achieve success.

To Support K12 Schools

View this webinar, designed for K12 teacher-librarians, library support staff, and teachers, to gain an understanding of the content, tools, and support available to ensure your students achieve success.

To Support Public Libraries

View this webinar, designed for public librarians and library support staff, to gain an understanding of the content, tools, and support available to ensure your patrons achieve success.

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Funded in part by the Institute for Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA).