September 5, 2002
University Place Library
University Place, WA
Ann Marie Clark, Special Libraries
Michael Eisenberg, Information School
Nancy Graf, School Libraries
Yazmin Mehdi, Cultural Diversity
Neel Parikh, Disadvantaged
Lethene Parks, Rural Libraries
Nola Sterling, Special Libraries
Leonoor Ingraham-Swets, Academic - 2 Year
Jan Walsh, Ex-Officio, Acting State Librarian
Sharon Winters, Information Technology
Cindy Bonaro, Managing Librarian, University Place Library
Rand Simmons, Manager, Library Development
Jeff Martin, Grants Specialist
Karen Goettling, Consultant
Anne Yarbrough, Secretary Administrative
WELCOME AND INTRODUCTIONS
The Library Council of Washington meeting was called to order by Chair, Ann
Marie Clark. Ann Marie introduced Nola Sterling, the Council's newly appointed
member representing Special Libraries. The rest of the attendees each
introduced themselves. During Lethene's introduction, she gave an update on the
local petition regarding the Stevens County Rural Library District.
REVIEW MEETING AGENDA
The meeting agenda was reviewed and several changes were made.
APPROVAL JULY 11, 2002 MEETING NOTES
Neel moved that the July 11, 2002 meeting notes be approved and Lethene
seconded the motion. The motion passed.
LSTA FIVE-YEAR RE-AUTHORIZATION UPDATE
Jeff reported that the re-authorization is still sitting in Congressional
committee so there is nothing to report at this time.
LSTA FIVE-YEAR PLAN
Jeff contacted IMLS regarding any comments they might have on the Washington
State LSTA Five-Year Plan. He hasn't heard back from IMLS yet, so there is
nothing to report at this time.
Jan reported that she, Karen, and Rand met with Steve Excel, Assistant
Secretary of State, and reviewed all the FY2003 proposals. Steve thought
everything looked good and acknowledged all the hard work that went into each
of the proposals. He also expressed that he was comfortable with the LCW
Final recommendationnal imooFInal
After a lengthy discussion, the Council made the following decisions:
1) To recommend elimination of LITWG.
2) Postpone three of the new proposals.
3) Substantially reduce grant funds for Cultural Diversity and Washington
4) Reduce Statewide Database Licensing and IT CE Grants.
5) Cut $1,000 from most of the remaining proposals in order to make the
$1,800,000 target, which is the amount expected if the FY2003 funding is
If the Congressional appropriation for LSTA is larger than anticipated, then
some funding might be restored to the various proposals and grant cycle.
Proposals will not be implemented until the FY2003 LSTA funds actually arrive.
IMLS anticipates that will be in late December, at the earliest. The final
recommendations the Council will make to the Secretary of State are:
Connecting Libraries and Communities: New proposal, postpone. (Originally
proposed at $175,000)
Connecting Through Information Literacy: Fund at $74,000 (cut
$1,000 from the proposed $75,000).
First phase of this proposal is fact-finding. This is a statewide project, not
a Seattle project! Nice tie in to k-12 and InfoLit.
Continuing Education Grants: Fund at $60,000 (original proposed budget).
Ongoing grant. Very popular and much appreciated by libraries and their staff.
This supports ALL libraries.
Coordinated Statewide Library Marketing: Fund at $108,500 (cut $1,000
from the proposed $107,500).
This initiative would give libraries the tools to market themselves and their
services. A primary focus of this initiative would be "advocating for
libraries" and enhancing librarian's skills to accomplish this focus. We can't
afford to wait considering what is happening around the state, i.e., WSL and
Stevens County. This is a relatively inexpensive cost for a much needed
service. This is the 2nd year this initiative has been proposed. This would
require a full time project manager to coordinate the project, Karen G. can
handle the oversight. A project advisory committee over seen by Karen would
decide what type of person to hire-either a PR or a marketing person. Neel, Ann
Marie, and Mike E. are interested in serving on this committee. Nola will be
the new LCW sponsor.
(Cultural) Diversity Initiative-Year 4: Fund at $250,000 (cut $110,000
from the proposed $360,000).
This is an ongoing project. Attendance at training has dropped recently so
funds will be used for grants only, not for feasibility study or training.
Family Literacy Initiative: Postpone. (Originally proposed at $45,000)
A valuable initiative because it builds on Early Learning and Cultural
Diversity and involves multi-type library collaboration. One negative to
postponing is that other funding from the state level is disappearing this
summer. A .5 FTE would be needed to manage this project.
Grant Training Workshops: Postpone. (Originally proposed at $35,000)
This project would involve contracted training services, but also some
in-house. Small libraries have the most need of this training. As an
alternative, WSL Library Development staff can advise small libraries on grant
writing. WSL needs to keep the application process as simple as possible.
IT Continuing Education Grants: Fund at $45,000 (cut $5,000 from the
K-12 School Library Initiative: Fund at $113,500 (cut $1,000 from the
K-20 Phase III-Public Libraries Fund at $82,000 (cut $1,000 from the
This project will be used as part of the required match with Gates.
LITWG: Eliminate. (Orignally proposed at $10,000)
The group has largely served their original purpose so they are disbanding.
Statewide Database Licensing Project: Fund at $635,350 (cut $9,000 from
the proposed $644,350).
This has "over 90%" participation and strong visibility. WSL, as well as local
libraries, need to "brand" this site to be more visible. It may be time to
reconnect with K-20 to provide funds to support this. The local contributions
to this project can be used as part of the LSTA match. The SDL video needs to
be distributed widely. Its okay to fund this year after year; some states pay
for all of the project with LSTA funds, year after year.
Virtual Reference Initiative: Fund at $299,824 (cut $1,000 from the
This has potential for great impact on state. Need to get a clear message out.
LII (Librarian Index to the Internet) works with other libraries to market it.
Library can concentrate on local internet information, LII does the larger
search. Sharon will be the new sponsor.
Washington Preservation Initiative: Fund at $131,000 (cut $100,000 from
the proposed $231,000).
There is some confusion on the timelines, so Jeff contacted Gary Menges during
break and then reported that the preliminary survey was done but they may need
to do an additional, more comprehensive survey. The Council was concerned that
there would not be time for them to initiate grants in a timely manner.
TOTAL: $1,798,174 ( Original proposals totaled $2,292,174)
TOUR OF HOST FACILITY - PCL UNIVERSITY PLACE
Cindy Bonaro, Managing Librarian, provided a tour of the University Place
Library, a branch of the Pierce County Library System. The library is one of
nine built through a 1986 library bond. Each branch is unique according to its
community. The library has become the hub of the town of University Place, with
the City Hall and other city offices springing up around it. The library has a
very active youth services program, including a program where teens provide
book reviews for other teens, and a poet project for youth-"In our own words."
PROPOSAL PROCESS REVIEW AND DISCUSSION OF PRIORITIES FOR THE
Jeff suggested that we need to continue the regular Council schedule rather
than make changes as discussed at the July 11 meeting. It is too difficult to
prepare Council meetings too close together, every other month works well. If
anything comes up in between regularly scheduled meetings, it could be handled
by sub-committee rather than a full Council meeting. There were no objections.
It was agreed that "sponsor required" would be added onto the application form.
If applicants don't know who to ask to sponsor their proposal, they can contact
the Washington State Library staff and ask for a referral.
GRANT CYCLE PROCESS AND UPDATE ON WSL RELATED TO LSTA AND LCW
Regarding LCW's role and involvement in the grant review process, the State
Librarian and the Secretary of State will replace the role that the Commission
previously had in the process. For each grant cycle, a grant review committee
will be formed including Library Development staff, project advisory committee
members, Council members, and other agency staff. Sub-groups within the review
committee, consisting of 4-6 outside reviewers plus staff and agency personnel,
will review a limited number of applications and provide feedback.
Electronic applications would be encouraged. The signature page would be mailed,
along with any attachments that were unavailable electronically.
A "Blind Review" would add credibility and any reference to the applicant would
be easier to delete if application was sent electronically.
The judging criteria will be revised and made more clear to applicants.
Criteria for review of grants will be distributed to the Secretary of State for
his information prior to the opening of the grant cycle.
Instead of meetings at a central location, Review Committee meetings could be
done by conference calls or teleconferences in order to cut costs but still
Promotional opportunities and press releases will be used to announce grant
The timeline for implementation of grant award remains about the same.
COUNCIL ADMINISTRATIVE PROCESS - PROPOSED CHANGES
Neel walked the Council through the suggested changes the sub-committee made to
the Washington Administrative Code, By-laws, membership application process,
and mission statement. Additional corrections and changes were suggested by
Council members including making documents consistent in format and titles, and
changing the wording "all citizens of Washington State" to "all people of
Washington State." Neel moved that the changes to the By-laws be approved,
Leonoor seconded, the motion passed.
Council Contacts-moved to next meeting agenda
INFORMATION SHARING AND UNFINISHED BUSINESS
Jonalyn Woolf-Ivory, representing Public Libraries Over 1000,000, submitted a
letter of resignation from the Council, dated September 4, 2002.
Several members will be rotating off Council next year, creating vacancies in
addition to Jonalyn's position. The vacant positions will be: Disadvantaged,
Information-Technology, Public Libraries Over 1000,000, and Special Libraries.
Assignment: Anne Marie, Neel, and Leonoor volunteered for the
nomination sub-committee. They will begin the recruitment process.
The Council was enthusiastic about Linda Pierce being appointed to a second
Assignment: Jeff will contact Linda to confirm her desire to
A new Vice-Chair was identified to replace Jonalyn's remaining term. Neel will
serve in that capacity for the November meeting.
The 2003 Meeting Calendar was discussed. Meeting dates were identified and
possible locations were suggested:
January 9, 2003--Olympia or Seattle
March 6, 2003--Olympia
May 1, 2003--Clark College
July 10, 2003--school location TBD
September 4, 2003--UW Suzzallo
November 6, 2003--Seattle
Nola would like to host the Council at the Federal Home Loan Bank Library so she
will check her board room schedule for availability.
Jan gave an update on the Washington State Library.
- "Friends of the Washington State Library" is being revived.
- WSL plans to actively partner with WLA, Continuing Education, WLMA, and SLA.
- The WSL staff will publish a WSL newsletter. The first issue deadline is the
end of September.
- WSL is involved in the Washington State Sesquicentennial honoring the 150th
anniversary of Washington becoming a territory.
- The State Territorial Collection is being catalogued, the first of several
sesquicentennial projects .
- Robert Ficken, author of the new book, Washington Territory, is coming to WSL
to do a book signing and reading on Thursday, November 14, 2002, from 5-8 p.m.,
as part of the Washington Territory Sesquicentennial Celebration.
WRAP UP; ITEMS FOR NEXT AGENDA
- Revision of Council Contacts List
- Election of Officers
- Review Proposed Process Timeline
Respectfully submitted ,