Information Technology Continuing Education (ITCE) Grants
We are phasing out our current Continuing Education (CE) grants, replacing them with Professional Development (PD) grants as of April 1, 2015. These new grants use a revised process for applying, reporting, and claiming reimbursement. Please review the Professional Development Grants webinar archive for more information.
IT staff supporting LSTA-eligible libraries in Washington State may be eligible for Information Technology Continuing Education (ITCE) grants to attend specific technical classes and other specialized courses not normally available to the library IT community. Digital resources and information technology have become a crucial component in the delivery of information. The ITCE grants were created to provide up-to-date training for the Washington State's library community. Library Services and Technology Act (LSTA) funds will offset 50 percent of registration fees for the technical training of library and IT support staff.
What kinds of programs or events are eligible?
Technical training is limited to specific technical classes and other specialized courses not normally available to the library IT community. Initiative funds are focused on building basic IT competence. Desktop and MS Office type courses will not typically be funded under ITCE (however, they may be eligible under the CE Grants program). Examples of courses that would typically be approved are those focused on networks, servers, developers, and other IT professional topics.
Who is eligible for CE grants?
Eligibility for ITCE grants is limited to staff members of Washington State's LSTA-qualified libraries and IT staff who directly support these libraries a minimum of 10 hours per week. Individuals are limited to a total of $2,000 in grants per calendar year; grants to staff of any library system may not exceed a combined total of $4,000 for any calendar year.
How are funds awarded?
- ITCE grants work on a matching basis up to 50 percent of the total cost of registration and required textbooks or workbooks. Thus the grantee's contribution must be at least 50 percent of the total costs; this may be a combination of an individual's personal contribution and that of their employer.
- Funds are paid on a reimbursement basis pending receipt of claim with supporting documentation within 60 days after the CE event.
- Claim reimbursements cannot exceed the original granted amount.
- Individuals are allowed $2,000 per calendar year in ITCE funds, with a maximum of $2,000 per event. ITCE grants to staff of any library system may not exceed a combined total of $4,000 for any calendar year. These amounts are based on the amount actually reimbursed to the grantee (not award amounts).
- WSL reserves the right to determine the reasonableness of cost for an event.
- The State Library has final discretion in approval of applications.
What expenses are eligible for reimbursement or match?
- Event registration
- Required workshop materials
ITCE Grant Process
The ITCE grant process: from application to reimbursement
- Application submission
Submit the signed original of your ITCE Grant Application form plus one copy, postmarked no later than 30 days prior (and preferably not more than 3 months prior) to the ITCE event, to the address below.
Sorry, we cannot accept faxed or emailed applications; please mail your application to:
ITCE Grants Program
Washington State Library
P.O. Box 42460
Olympia, WA 98504-2460
- Notification of award or non-award
You will be notified within two weeks of receipt of your application whether or not your grant request has been approved for funding. You will receive a claim form and reimbursement instructions along with your award letter. Please review these materials for accuracy—in particular, your contact information and approved budget.
- Attend the ITCE event
Be sure to collect and save the necessary itemized receipts.
- Claim submission
Claims are due within 60 days after the ITCE event has ended. Submit claims following the reimbursement instructions; include all required documentation and your narrative report. If an extension is needed, it is the responsibility of the grantee to request one by contacting Leanna Hammond (360.704.7133; firstname.lastname@example.org) prior to the deadline. You may also request replacement copies of your claim documents, should you need them.
- Review of claim
The claim will be reviewed for allowable costs and proper documentation. The narrative report will also be reviewed prior to processing the reimbursement. If the narrative report is lacking essential information or detail, or if documentation of expenses is insufficient, a request will be made to the applicant for more information before processing the claim.
Reimbursement will be made by check or by direct deposit within 30 days from receipt of your claim, unless questions about the claim arise. If there are questions, we will contact you as soon as possible to discuss them with you so that your reimbursement will not be delayed. If you do not receive your reimbursement within this time, please contact Leanna Hammond (360.704.7133; email@example.com). NOTE: Payments must be to the individual grant recipient; payment cannot be made to the individual's organization. It is the responsibility of the individual grantee to reimburse their organization if required.
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Funded in part by the Institute for Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA).