Statewide Database Licensing Project - Fall 2000 Trials
HRAF

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(Note from the Washington State Library:  In order to participate in the Fall 2000 Washington State Databases Trial, each vendor was asked to address questions the Statewide Database Licensing Committee felt were most critical in order for library staff to evaluate products and vendors.  Please contact the vendor's representative, listed below, for additional information on this product.)

1. Describe the database product(s). Include information on subject scope, percentage of full-text, dates of coverage, target audience (including age ranges), and how often the contents are updated.

Collection of Ethnography  

In this age of cultural diversity, information about different world cultures and different subject topics makes the Collection of Ethnography on the Web an attractive database for many disciplines. The Collection of Ethnography is unique in that the paragraphs in the full-text sources are indexed with 3 and 4 digit numbers called the OCM (Outline of Cultural Materials) subject codes (see section c below). The Collection of Ethnography on the Web currently covers 78 selected cultures from around the world (see below) and contains information on all aspects of cultural and social life in over 250,000 pages. Topics range from family relationships to political organizations to ideas about gender. The Collection of Ethnography on the Web, therefore, is not only valuable to the social sciences, but also to medicine, law, humanities, ethnic minority studies, religious studies, and other disciplines.

Examples of culture files taken from the Collection of Ethnography:

Collection of Archaeology

Collection of Archaeology Human Relations Area Files (HRAF) is pleased to announce the new Collection of Archaeology on the Web. It consists of selected traditions (see below) from around the world and contains information on prehistoric life and cultural sequences. The Collection of Archaeology is unique in that the paragraphs in the full-text sources are indexed with 3- and 4 digit numbers called the OCM (Outline of Cultural Materials) subject codes (see section c below).

Examples of archaeological traditions taken from the Collection of Archaeology:

The Search Interface of the HRAF Electronic Collections on the Web The Collection of Ethnography and Collection of Archaeology on the Web include different search options such as basic, proximity, Boolean, subject searches, and others to search a particular topic on a culture. Each culture file and archaeological tradition contains a brief encyclopedic summary ("Guide to the File") of the culture, plus full-text documents (books, manuscripts, articles, with illustrations, figures and tables). HRAF electronic collections are number-indexed by subject to the paragraph level to provide quick retrieval of information. The indexing system is based on the Outline of Cultural Materials (OCM), which comprises more than 700 different thesaurus-like, often cross-referenced categories of information (see below). Users can use their own keywords and/or OCM categories. The electronic collections make excellent research, teaching, and distance learning tools.

Examples of selected OCM numbers and categories taken from the over 700 Outline of Cultural Material (OCM) indexing numbers:

73  SOCIAL PROBLEMS                  75 SICKNESS                                77 RELIGIOUS BELIEFS
733 Alcoholism and Drug Addiction    751 Preventive Medicine                   771 General Character of Religion
734 Invalidism                                   752 Bodily Injuries                           772 Cosmology
735 Poverty                                       753 Theory of Disease                     773 Mythology
736 Dependency                                754 Sorcery                                    774 Animism
738 Delinquency                                 757 Medical Therapy                       775 Eschatology
                                                         758 Medical Care                            776 Spirits and Gods 

91  ARCHAEOLOGICAL SYNTHESES            85 INFANCY & CHILDHOOD               67 LAW

911 Chronologies and Culture Sequences            851 Infant Feeding                           671 Legal Norms

912 Cultural Stratigraphy                                    855 Child Care                                672 Liability

913 Functional Specialization                             853 Infant Feeding                           673 Wrongs

914 Typologies and Classification                       854 Infant Care                                674 Crime

915 Archaeological Inventories                            855 Child Care                                675 Contracts

855 CHILD CARE--supervision, care, and support of children from earliest independence (e.g., walking, talking) to puberty; distribution of responsibility among parents and other relatives; institutionalized care (e.g., day nurseries); beliefs and standard concerning proper clothing, feeding, and housing of children; provisions for physical and mental health; protection from physical and social dangers (e.g., confinement, removal of dangerous objects); attitude of adults towards children (e.g. indulgent, indifferent, censorious); spoiling and coddling; mistreatment and neglect of children; etc. See also:

Care of orphans�����736      Medical care������758      Discipline and training��..86* 
Preventive medicine���.751      Family relationships���..593

2. What are the hardware and software requirements for using all the features of the product?

  1. Minimum system requirements for CD: PC:486 or Pentium, Windows (3.1, 3.11, win95, NT), 8MB RAM (16MB recommended), 5Mb disk free space, 4X CD-ROM. 
  2. The Web version may be used with any Web browser. Member institutions supply us with the relevant IP addresses.

3. Is remote access included for the subscription price?  If there are additional charges or requirements in order to offer remote access, please describe.   What methods of remote access are supported?

There is no additional charge for remote access via login to the campus server. Since access is via the campus server, the member institution is responsible for verifying that the patron is entitled to use the campus server as faculty, student, or staff.

4. Please discuss any methods or assistance you offer regarding remote access patron verification and authentication.

The member institution is responsible for verifying that the patron is entitled to use the campus server as faculty, student, or staff.

5. What end user delivery options, such as printing, emailing or faxing results, are available beyond just viewing results on the computer monitor?

Portions of text can be printed using the File� Print option; text can also be highlighted and copied and pasted into a Word file and then printed using the File �Print option.

6. What customer training is provided, and at what cost?

  1. We can send an eHRAF tutorial and a Brief Guide to the Collections on the Web (a brief page of helpful hints�) at no extra cost. 
  2. Complete Ethnography User's Guide (spiral binding). (Manual is available also on the Web and CD). 
  3. We can answer questions over the phone (call our toll-free number 1-800-520-HRAF), or via email between 9 a.m. - 5 p. m. E. S. T. 
  4. We can consider on-site training workshops. They are free if members are willing to invite potential members to the workshops. Otherwise, the member institution is asked to pay travel expenses. 
  5. Many librarians take advantage of the free one hour eHRAF training sessions that are held at the HRAF booth at the major library (e.g. ALA, ACRL) and anthropological (e.g. AAA, SAA) conferences.  

7. What customer and technical support is provided, including hours of operation.

Call our toll-free number (1-800-520-HRAF) for technical and customer support from 9 a.m. to 5 p.m. E.S.T, (Mon-Fri), or email us [email protected] 

8. Describe the statistics you provide, and discuss whether your statistical reporting complies with guidelines developed by the International Coalition of Library Consortia which may be found at www.library.yale.edu/consortia/webstats.html .

Our University of Michigan web provider has statistical information available that complies with the guidelines developed by the ICLC.

9. Describe your pricing structure or formula for the product. If there are additional costs for retrieving full text, describe the pricing for this service.

a) Consortium dues and fees for the Collection of Ethnography on the Web: A library can save up to 50 % (and even more) in dues and fees when forming a consortium. The dues and fees for consortia are based on the library's total budget for material expenditures. This enables libraries with a large student body, but a small library budget to afford the HRAF electronic collections. 
Academic institutions (i.e., universities, colleges, research institutions, high schools), museums, and public libraries are eligible to participate in a consortium. Other institutions should consult with HRAF about their eligibility. To compute the dues and fees for your institution in a consortium, select the dues and fees category that reflects your institution's total annual library budget for materials expenditures (see the first column) in the table below and choose the column that reflects the number of institutions in the proposed consortium.

Number of Members in Web Consortium

Library Budget for Material Expenditures at a Prospective Consortium Member Institution

Compare to regular annual dues and fees

2-5  Members

Consortium Annual  Dues & Fees*

6-10  Members

Consortium Annual Dues & Fees*

11+  Members

Consortium Annual  Dues & Fees*

 

 

 

 

 

>$5 million

$3895

$3595

$3295

$2795

 

 

 

 

 

$1-5 million

$3595

$2795

$2495

$1995

 

 

 

 

 

$500,000-$999,999

$3295

$1895

$1595

$1295

<$500,000

$3295 

  $995

  $895

  $795

High School or small Public Library**

$1550

  $995

  $895

  $795

*Find appropriate category by library budget

**A small Public Library serves less than 75,000 people

Please note that Native American and First Nations Institutions (with a total library budget for material expenditures of less than $500,000) pay only $695 in regular annual dues and fees for the eHRAF Collection of Ethnography.

For dues and fees for CD-ROM contact HRAF (1-800-520-HRAF).

b) Consortium dues and fees for the Collection of Archaeology on the Web: The dues and fees for consortia are based on the library's total budget for material expenditures. This enables libraries with a large student body, but a small library budget to afford the HRAF electronic collections. 
Academic institutions (i.e., universities, colleges, research institutions, high schools), museums, and public libraries are eligible to participate in a consortium. Other institutions should consult with HRAF about their eligibility. To compute the dues and fees for your institution in a consortium, select the dues and fees category that reflects your institution's total annual library budget for materials expenditures (see the first column) in the table below and choose the column that reflects the number of institutions in the proposed consortium.

Number of Members in Web Consortium

Library Budget for Material Expenditures at a Prospective Consortium Member Institution

Compare to regular annual dues and fees

2-5  Members

Consortium Annual  Dues & Fees*

6-10  Members

Consortium Annual Dues & Fees*

11+  Members

Consortium Annual  Dues & Fees*

 

 

 

 

 

>$5 million

$1395

$1295

$1195

 $1095

 

 

 

 

 

$1-5 million

$1195

$1095

  $995

   $895

 

 

 

 

 

$500,000-$999,999

 $ 995

  $895

  $750

   $695

<$500,000

$ 995 

  $595

  $550

   $495

High School or small Public Library (<75,000 people)**

$ 595

  $595

  $550

   $495

*Find appropriate category by library budget

**A small Public Library serves less than 75,000 people

Please note that Native American and First Nations Institutions (with a total library budget for material expenditures of less than $500,000) pay only $450 in regular annual dues and fees for the eHRAF Collection of Archaeology.

10.  If a library subscribes to any of your products as a result of this trial, will their future subscription rates continue to reflect any savings or discount they may receive today?

Yes, the consortium discount for an institution would be applied to the upcoming invoice that HRAF issues.

11. What is the minimum participation level (however you care to define it) that would be needed to allow participating libraries to receive a discount? What is the minimum discount for a group buy? Please clarify how you would treat existing library customers with regard to a group buy.

A minimum number of two institutions is required to form a consortium. HRAF will not approve a consortium where the combined aggregate dues from the partners in the proposed consortium are lower than they were as individual members within the last five year period prior to a consortium application.

12.  Please indicate whether libraries from Oregon, Idaho, Alaska and/or Hawaii would be eligible to participate in the group buying process.

Libraries from Oregon, Idaho, Alaska and/or Hawaii would be eligible to participate in the group buying process.

13.  Please provide name and contact information should libraries wish to make further inquires.

Christiane Cunnar
Member Services Human Relations Area Files (HRAF) at Yale University
755 Prospect Street New Haven, CT 06511
Toll-free: 1-800-520-HRAF
Email: [email protected] or [email protected]
Mon-Fri: 9 a.m. to 5 p.m. EST