ProQuest Subscription Renewal

The WSL Statewide Database Licensing Project (SDL) announces the 2015-2016 ProQuest renewal for all participating Washington libraries. Barring significant cancellations, pricing is not expected to change appreciably for the upcoming year.

Note: This is the final renewal that is available under the current contract with ProQuest. The SDL Advisory Committee is currently considering recommendations for the future of the project, based on the recently completed SDL Needs Assessment. Please feel free to submit your thoughts or suggestions to any member of the Advisory Committee, or to Will Stuivenga, the project manager (contact info at the bottom of this page).

The invoice period is July 1 through June 30, annually. Individual library costs can vary slightly from year to year, depending on whether libraries drop out, or new libraries join during the previous year. Exact costs will be calculated early in June, and sent to ProQuest for invoicing. If your library needs to be invoiced prior to June 30, please contact us so that we can request expedited invoicing for you.

For school libraries, renewal (or cancellation) is through your local ESD (Educational Service District).

For public, academic, and special libraries, the renewal is automatic. Invoicing from ProQuest will occur in June or July. If a public, academic, or special library wishes to cancel its ProQuest subscription through the statewide contract, please fill out, sign, and return a Cancellation form by or before May 27.

Notes regarding this form: the version that loads directly in some browsers (such as Firefox) often has much of the form's functionality disabled. In our experience, you need to load the form directly into Adobe Reader, not in your browser. From the browser version of the form, if you select the download function, it may give you the option of opening the form with Adobe Reader. Otherwise, save the form to your computer, and then use Adobe Reader to open it.

How can you tell if the form is functioning properly? All of the lines requiring information (except the signature line) should be fielded so that you can type directly into the form. On the second line there should be a selection "pull-down" that lets you select the year for which you are cancelling. If you don't see these features, the form is not displaying correctly.

Once you have the fully functioning version of the form, you can type into it, and then save the results. But the form can ONLY be saved ONCE. Once saved, you cannot make changes and save it again. You'll have to start over with a blank copy of the form in order to make further changes. You will probably need to print off the completed form in order to sign it.

Joining the SDL Project

Nonprofit public, academic, or special libraries wishing to join the project should fill out and return an Intent to Participate form:

Intent to Participate Form

Pricing Information:

Final exact pricing for the upcoming year will not be available until the first week in June.

For individual library costs for the 2011-2012 year, which was the first year under the current contract, open or download the appropriate spreadsheet (.xlsx format) from the list below:

Note: The SDL project has traditionally provided free access to small underfunded public libraries, and to tribal libraries. These libraries are not listed in the provided spreadsheets.

If you are unable to open the spreadsheet file or have other difficulties please contact Will Stuivenga (contact information at the bottom of this page).

Cost Subsidies

As a reminder, this extensive package of ProQuest content is subsidized using federal dollars. Half of the contract cost is paid with LSTA (Library Services and Technology Act) funds, and half is divided among the participants, which include public, academic, K-12, and medical/research/special libraries.

This project only succeeds because so many of the state’s libraries work together to make it possible. If libraries drop out, their share of the cost must be absorbed by everyone else. It is especially important that K-12 school libraries continue their subscriptions through their ESDs. A big thank you goes to all of you for working together to insure the success of this project since 1997! Approximate current cost shares are as follows:

  • 50%  -  Washington State Library (using federal Library Services & Technology Act funds administered through the Institute for Museum and Library Services)
  • 22%  -  Public Libraries
  • 13%  -  K-12 School Libraries (both public and private) and School Districts, working through the 9 Educational Service Districts
  • 13%  -  Academic Libraries (community & technical colleges plus private nonprofit academic libraries)
  •   2%  -  Hospital, medical, research, and special libraries

If you have any questions or problems with the renewal, please contact SDL staff, using the information at the bottom of the page. New libraries wishing to join the project should contact SDL staff for additional startup paperwork. All Washington non-profit libraries (now including state agencies) are eligible to participate. K-12 libraries should contact their respective ESD.

General Information:

Please make sure library staff members are familiar with the provisions of the ProQuest Electronic Products License Agreement. The License Agreement was substantially revised and updated for the new contract with Washington State Libraries that began on July 1, 2005. The terms of this License Agreement are binding on all participating libraries.

If your library wishes to add or remove content from the package currently received (see the Database Descriptions link above, for a complete listing of available content), please contact ProQuest Customer Service staff, listed in the contact information at the bottom of the page. Please copy SDL staff.


Washington State Library SDL Staff

Will Stuivenga
Statewide Database Licensing Project Manager

Toll free: 866.538.4996
Fax: 360.586.7575

ProQuest Customer Service

1-800-521-0600 x2971

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Funded in part by the Institute for Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA).