Statewide Database Licensing Project - Spring 2000 Trials
Human Relations Area File

| Main Menu |

(Note from the Washington State Library:  In order to participate in the Spring 2000 Washington State Databases Trial, each vendor was asked to address questions the Statewide Database Licensing Committee felt were most critical in order for library staff to evaluate products and vendors.  Please contact the vendor's representative, listed below, for additional information on this product.)

1. Describe the database product(s). Include information on subject scope, percentage of full-text, dates of coverage, target audience (including age ranges), and how often the contents are updated.  

Collection of Ethnography

In this age of cultural diversity, information about different world cultures and different subject topics makes the Collection of Ethnography on the Web an attractive database for many disciplines. The Collection of Ethnography is unique in that the paragraphs in the full-text sources are indexed with 3 and 4 digit numbers called the OCM (Outline of Cultural Materials) subject codes (see section c below). The Collection of Ethnography on the Web currently covers 73 selected cultures from around the world (see below) and contains information on all aspects of cultural and social life in over 200,000 pages. Topics range from family relationships to political organizations to ideas about gender. The Collection of Ethnography on the Web, therefore, is not only valuable to the social sciences, but also to medicine, law, humanities, ethnic minority studies, religious studies, and other disciplines.

Examples of culture files taken from the Collection of Ethnography:

Collection of Archaeology

Human Relations Area Files (HRAF) is pleased to announce the new Collection of Archaeology on the Web. It consists of selected traditions (see below) from around the world and contains information on prehistoric life and cultural sequences. The Collection of Archaeology is unique in that the paragraphs in the full-text sources are indexed with 3 and 4 digit numbers called the OCM (Outline of Cultural Materials) subject codes (see section c below).

Examples of archaeological traditions taken from the Collection of Archaeology:

The Search Interface of the HRAF Electronic Collections on the Web 

The Collection of Ethnography and Collection of Archaeology on the Web include different search options such as basic, proximity, Boolean, subject searches, and others to search a particular topic on a culture. Each culture file and archaeological tradition contains a brief encyclopedic summary ("Guide to the File") of the culture, plus full-text documents (books, manuscripts, articles, with illustrations, figures and tables). HRAF electronic collections are number-indexed by subject to the paragraph level to provide quick retrieval of information. The indexing system is based on the Outline of Cultural Materials (OCM), which comprises more than 700 different thesaurus-like, often cross-referenced categories of information (see below). Users can use their own keywords and/or OCM categories. The electronic collections make excellent research, teaching, and distance learning tools.

Examples of selected OCM numbers and categories taken from the over 700 Outline of Cultural Material (OCM) indexing numbers:

73 SOCIAL PROBLEMS 75 SICKNESS 77 RELIGIOUS BELIEFS
733 Alcoholism and Drug Addiction 751 Preventive Medicine 771 General Character of Religion
734 Invalidism 752 Bodily Injuries 772 Cosmology
735 Poverty 753 Theory of Disease 773 Mythology
736 Dependency 754 Sorcery 774 Animism
738 Delinquency 757 Medical Therapy 775 Eschatology
  758 Medical Care 776 Spirits and Gods
91 ARCHAEOLOGICAL SYNTHESES 85 INFANCY & CHILDHOOD 67 LAW
911 Chronologies and Culture Sequences 851 Infant Feeding 671 Legal Norms
912 Cultural Stratigraphy 855 Child Care 672 Liability
913 Functional Specialization 853 Infant Feeding 673 Wrongs
914 Typologies and Classification 854 Infant Care 674 Crime
915 Archaeological Inventories 855 Child Care 675 Contracts

Example of an OCM number and category with a detailed description and cross-reference:

855 CHILD CARE--supervision, care, and support of children from earliest independence (e.g., walking, talking) to puberty; distribution of responsibility among parents and other relatives; institutionalized care (e.g., day nurseries); beliefs and standard concerning proper clothing, feeding, and housing of children; provisions for physical and mental health; protection from physical and social dangers (e.g., confinement, removal of dangerous objects); attitude of adults towards children (e.g. indulgent, indifferent,
censorious); spoiling and coddling; mistreatment and neglect of children; etc. 

See also:

Care of orphans�����736
Medical care������758
Preventive medicine���.751
Discipline and training��..86* 
Family relationships���..593

For more information on the HRAF collections click here: http://www.yale.edu/hraf 

2. What are the hardware and software requirements for using all the features of the product?

Minimum system requirements for CD: PC:486 or Pentium, Windows (3.1, 3.11, win95, NT), 8MB RAM (16MB recommended), 5Mb
disk free space, 4X CD-ROM.

The Web version may be used with any Web browser. Member institutions supply us with the relevant IP addresses. 

3. Is remote access included for the subscription price?  If there are additional charges or requirements in order to offer remote access, please describe.   What methods of remote access are supported?

There is no additional charge for remote access via login to the campus server. Since access is via the campus server, the member institution is responsible for verifying that the patron is entitles to use the campus server as faculty, student or staff.

4. Please discuss any methods or assistance you offer regarding remote access patron verification and authentication.

The member institution is responsible for verifying that the patron is entitled to use the campus server as faculty, student or staff.

5. What end user delivery options, such as printing, emailing or faxing results, are available beyond just viewing results on the computer monitor?

Portions of text can be printed using the File� Print option; text can also be highlighted and copied and pasted into a Word file and then printed using the File � Print option.

6. What customer training is provided, and at what cost?

a) We can send an eHRAF tutorial and a Brief Guide to the Collections on the Web (a brief page of helpful hints�) at no extra cost. 
b) Complete Ethnography User's Guide (spiral binding). (Manual is available also on the Web and CD). 
c) We can answer questions over the phone (call our toll-free number 1-800-520-HRAF), or via email between 9 a.m. - 5 p. m. EST 
d) We can consider on-site training workshops. They are free if members are willing to invite potential members to the workshops. Otherwise, the member institution is asked to pay travel expenses. 
e) Many librarians take advantage of the free one hour eHRAF training sessions that are held at the HRAF booth at the major library (e.g. ALA, ACRL) and anthropological (e.g. AAA, SAA) conferences.

7. What customer and technical support is provided, including hours of operation.

Call our toll-free number (1-800-520-HRAF) for technical and customer support from 9 a.m. to 5 p.m. EST, (Mon-Fri), or email us ([email protected] ).

8. Describe the statistics you provide, and discuss whether your statistical reporting complies with guidelines developed by the International Coalition of Library Consortia which may be found at www.library.yale.edu/consortia/webstats.html .

At the current time we have statistical information of use by month and by IP address. However, it is not aggregated by the institution or by the consortium. We are asking our provider at the University of Michigan to provide more detailed statistical information to comply with the guidelines developed by the ICOLC.

9. Describe your pricing structure or formula for the product. If there are additional costs for retrieving full text, describe the pricing for this service. 

A library can save up to 50 % (or even more) in dues and fees when forming a consortium. The dues and fees for consortia are based on the library's total budget for material expenditures. This enables libraries with a large student body, but a small library budget to afford the HRAF electronic collections. Please note that the annual dues are based on a standing order of 5 or more years.

a) Consortium dues and fees for the Collection of Ethnography on the Web: 

Basic membership dues for contact institution: $2,995 + additional site dues (see below) + $300 Web fee per institution + First-time Activation fee (see below).

Additional Site Dues: 
$1,550 for each additional campus of a college, university, museum, or research institution $775 for each additional campus that meets the small library program criteria (material expenditure budgets of less than $450,000 or fewer than 275,000 volumes). 
$525 for each additional high school or small town (<75,000 ) public library

First-time Activation Fee for Web users: 
Important! The Web is not available on a partial basis. New and reactivating members who wish to get the Web need to pay annual dues and fees plus a first-time activation of $1,200. Existing members who already have installments (#43-48) and who want to switch from CD to Web format will be assessed a first-time activation fee of $250 for one-computer workstation or $400 for unlimited use.

For dues and fees for CD-ROM contact HRAF (1-800-520-HRAF).

b) Consortium dues and fees for the Collection of Archaeology on the Web: 

Please note that the membership dues for the Collection of Archaeology have been greatly reduced!! For example, the membership dues for a contact institution have been reduced from $1,850 to $995 and for an additional institution they have been reduced from $1,000 to $650.

Basic membership dues for contact institution: $995 + additional site dues (see below) + $150 Web fee per institution. There is no one-time activation for the eHRAF Collection of Archaeology.

Additional Site Dues: 
$650 for each additional campus of a college, university, museum, or research institution 
$350 for each additional campus that meets the small library program criteria (institutions with an aggregate of less than 275,000 volumes or a budget of no more than $450,000 for the acquisition of materials and books per year) 
$250 for each additional high school or small town (<75,000) public library

10. What is the minimum participation level (however you care to define it) that would be needed to allow participating libraries to receive a discount? What is the minimum discount for a group buy? Please clarify how you would treat existing library customers with regard to a group buy.

A minimum number of two institutions is required to form a consortium. HRAF will not approve a consortium where the combined aggregate dues from the partners in the proposed consortium are lower than they were as individual members within the last five year period prior to a consortium application.

11.  Please indicate whether libraries from Oregon, Idaho, Alaska and/or Hawaii would be eligible to participate in the group buying process.

Libraries from Oregon, Idaho, Alaska and/or Hawaii would be eligible to participate in the group buying process.

12.  Please provide name and contact information (toll-free telephone number, e-mail address, hours, etc.) should libraries wish to make further inquires.

Christiane Cunnar, Member Services 
Human Relations Area Files (HRAF) at Yale University 
755 Prospect Street 
New Haven, CT 06511

Toll-free: 1-800-520-HRAF 
Email: [email protected]  or [email protected]  
Hours: Mon-Fri: 9 am - 5 pm (EST)

 

| Main Menu |