Open Grant Cycles

Metadata Cleanup Project 2017

The purpose of this grant is to help institutions prepare for the eventual harvest of digital collection metadata by a regional or state-level Digital Public Library of America (DPLA) service hub. The DPLA is a federated search portal that aggregates records from the digital collections of America’s galleries, libraries, archives, and museums. The portal greatly improves discoverability of materials held at disparate institutions and acts as a platform for innovative uses of digital content. Data is contributed to the DPLA by way of standalone or multi-institutional “service hubs” working with, and harvesting, the records of institutions in specific states or regions. Although Washington State does not currently have a DPLA service hub, a number of institutions in the Pacific Northwest region are actively pursuing creation of a hub.

This grant cycle will provide grant funds to libraries to help them ready their materials to meet DPLA requirements. Grant awardees will become familiarized with the DPLA Metadata Application Profile and the Orbis Cascade Alliance’s best practices and guidelines for Dublin Core metadata. Grant funds will largely be used for remediating or re-cataloging digital collections, determining and assigning standardized copyright statements, and correctly mapping digital collection metadata to Dublin Core.

Overall funding to support this grant cycle is $25,000. This grant cycle has a limit of $5,000 per application. We anticipate that five (5) or more applicants may receive awards. Awards are contingent upon receipt of federal funds and distribution of those funds by WSL, a division of the Office of the Secretary of State.

Application deadline: Postmarked by Wednesday, May 31, 2017 or hand delivered by 4 p.m. May 31, 2017.

Download the guidelines and application form:

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Washington Rural Heritage 2017

Washington Rural Heritage (WRH) is a program that supports public and tribal libraries in the development of historical digital collections (i.e., digitized primary and/or secondary sources of significance to local and state history).

The purpose of this grant cycle is to encourage the creation and/or continued development of long-term, sustainable digitization programs managed at the local level and hosted by the Washington State Library. Materials digitized using grant funds will be published online as part of the Washington Rural Heritage collection. Collaborative partnerships among libraries, museums, schools, and other community organizations are encouraged, though not required.

Public libraries, public library systems, or individual public library branches are eligible to submit applications for this grant cycle. Applicants are subject to Library Services and Technology Act (LSTA) eligibility. Native American tribal libraries (as defined in Section 213 of LSTA) within Washington State are also eligible to submit applications for this grant cycle.

Overall funding to support this grant cycle is $50,000. This grant cycle has a limit of $7,000 per application. It is anticipated that seven (7) or more applicants may receive awards.

Funds may be used by libraries to purchase equipment to:

  • Digitize material (e.g., scanners), or software to optimize digital files.
  • Train staff and volunteers to digitize.
  • Research and catalog items.
  • Pay salary of staff and contract services to digitize, research, and catalog items.
  • Provide outreach, public programming, and promotion of digitization activities and completed digital collections.

Applicants must commit to submission of at least one hundred (100) items to the Washington Rural Heritage collection at the Washington State Library by the end of the grant cycle (August 24, 2018). Items submitted must follow the digitization specifications and metadata best practices outlined by the Washington Rural Heritage initiative. Applicants must consider copyright issues with the projects they develop in conjunction with their grant application.

Grant proposals must also include an outreach or public programming component for the purpose of promoting the project and instructing community members in the use of the digital collection.

Unfortunately, Washington State Library staff is not able to offer detailed one-on-one consulting on the final application. However, staff is available to answer questions. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application. WRH staff contact information is found in Section 11 of the guidelines. You are encouraged to use the guidelines as a resource when preparing your application.

Application deadline: Postmarked by Wednesday, May 31, 2017 or hand delivered by 4 p.m., Wednesday, May 31, 2017.

Download the guidelines and application form in Word or PDF format:

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Closed Grant Cycles

Refreshing School Libraries 2017
No longer accepting applications

The Washington State Library (WSL) is accepting applications for RSL-2: a new cycle of Refreshing School Libraries grants. The purpose of the grant is to help bolster schools’ nonfiction collections. This not only supports the Common Core Standards, but also satisfies student needs.

We anticipate making 100 awards of $2,000 each, available in reimbursable funding. The school’s teacher-librarian should be the one to complete the online portion of the application. This is who will select the books and report to WSL. The contracting authority must complete the signature sheet. This person is usually at the district level. The deadline for both the online application and the signature sheet is May 1, 2017. (Postmark)

Awards will be announced on May 30, 2017. Our Fiscal Department will develop the contracts over the summer and, after the contract is in place, each school may select and purchase books through their own contracting authority, as they would do normally.

For those who are interested, we will provide assistance for book selection through our website, which will be available when awards are announced.

Awardees will have to complete two short questionnaires—one in November 2017 and one in March 2018—detailing their experiences choosing and using the books.

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2017 Imagine Academy Laptop and Tablet Lab Grant Guidelines
No longer accepting applications

This grant cycle provides equipment and funding to Washington State Library Microsoft Imagine Academy Program members to support Microsoft Imagine Academy projects. In this grant application you will have the opportunity to apply for equipment supplied by the State Library (see Section 3: Project Eligibility for technical specifications), and funding for equipment accessories, materials and promotional activities to support computer coding programming and Microsoft certification in your service area. If you received a 2016 Imagine Academy grant, you can apply for equipment you did not receive in the earlier cycle.

Projects should meet at least one of the following objectives:

  • Promote or support computer programming (coding) instruction.
  • Promote or support Microsoft Office applications or other technology instruction.
  • Promote or support success in Microsoft certifications
  • Enable or increase your library’s or college’s capacity to be a Certiport Authorized Testing Center (CATC) for MOS, MTA certification or other Imagine Academy supported Microsoft certification.

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Imagine Academy Grant Guidelines 2016-2017
No longer accepting applications

Applications are being accepted to fund Microsoft Imagine Academy projects for coding programs and Microsoft Office Specialist (MOS) certification. Washington State Library Microsoft Imagine Academy Program members (public and tribal libraries, and community and technical colleges) may apply for an award to support Microsoft Imagine Academy projects.

Grant requests may include equipment purchased by the State Library (see Section 3: Project Eligibility for technical specifications), funds to purchase equipment of your own choosing, and supporting materials and activities.

Projects should meet at least one of the following objectives:

  1. Promote or support individual learning or group instruction of computer programming (coding)
  2. Promote or support learning or instruction of Microsoft Office applications or other technology
  3. Promote or support success for individuals to achieve Microsoft Office Specialist (MOS) or MTA (Microsoft Technology Associate) certifications
  4. Enable or increase your library or College’s capacity to be a Certiport Authorized Testing Center (CATC) for MOS or MTA certification.

Applicants may apply for up to $4500 per library system for equipment purchased by the State Library, and/or funds to purchase equipment of the applicant library’s choice, and materials to support project activities.

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Digital Literacy 2016
No longer accepting applications

The purpose of this grant cycle is to provide funding to public, academic, tribal, and school libraries to implement projects that support Digital Literacy projects in the community.

Projects should focus on providing skills and resources needed within a community and by patrons. Digital Literacy grant applicants are urged to utilize project partners. Project partners could include non-profits, hospitals, credit unions, local businesses, etc.

Projects should meet at least one of the following objectives:

  • Encourage the development of skills required to communicate and perform business transactions in a digital environment (e.g., applying for health insurance, using online banking) with a focus on outreach to the community.
  • Use diverse technologies appropriately to retrieve quality information (e.g., accessing library and other quality e-resources) and make them accessible to all users.
  • Support the development of skills to collaborate with others to enhance employability in a digital and evolving world (e.g., setting up and using an email account, online job searching through local partnerships).
  • Provide digital literacy assistance to underserved populations including those populations that fall into the following categories: those below the poverty line, veterans, persons with disabilities, children, teens, English as a Second Language (ESL), immigrants, senior citizens, tribal, rural, etc.. (e.g., offering targeted workshops to Veterans, offering bilingual classes, providing accessible labs for patrons with accessibility issues).

For the purposes of this grant cycle, the Washington State Library (WSL) will be using the American Library Association’s (ALA) Digital Literacy Task Force definition of Digital Literacy, which is:

…the ability to use information and communication technologies to find, understand, evaluate, create, and communicate digital information, an ability that requires both cognitive and technical skills.

A digitally literate person:

  • Possesses the variety of skills, cognitive and technical, required to find, understand, evaluate, create, and communicate digital information in a wide variety of formats.
  • Is able to use diverse technologies appropriately and effectively to search for and retrieve information, interpret search results, and judge the quality of the information retrieved.
  • Understands the relationships among technology, lifelong learning, personal privacy, and appropriate stewardship of information.
  • Uses these skills and the appropriate technologies to communicate and collaborate with peers, colleagues, family, and on occasion the general public.
  • Uses these skills to participate actively in civic society and contribute to a vibrant, informed, and engaged community.

Overall funding to support this grant cycle is $75,000. This grant cycle has a limit of $7,500 per application. It is anticipated that ten (10) or more applicants may receive awards. Awards will be made contingent upon availability of federal funds and distribution of those funds by the Washington State Library, a division of the Office of the Secretary of State.

Unfortunately, Washington State Library staff is not able to offer detailed one-on-one consulting on the final application. However, staff is available to answer questions. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application. WSL staff contact information is found in Section 11 of the guidelines. You are encouraged to use the guidelines as a resource when preparing your application.

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Metadata Enhancement & Remediation Grant—Pilot Project 2016
No longer accepting applications

The Washington State Library (WSL) is initiating a metadata remediation and enhancement project. We will offer grants to support public, academic, and tribal libraries in remediating, re-cataloging, and/or enhancing digital collection records currently available to the public through digital library and digital repository systems. “Digital collections” typically include digitized special collections (e.g., manuscripts, maps, visual materials), publications, or archival records. They may also include born-digital materials such as those typically accessed through institutional repositories and open-access publishing platforms.

The primary purpose of this grant is to help institutions prepare for the eventual harvest of collection metadata by a regional or state-level Digital Public Library of America (DPLA) service hub. The DPLA is a federated search portal that aggregates records from the digital collections of America’s galleries, libraries, archives, and museums The portal greatly improves discoverability of materials held at disparate institutions and acts as a platform for innovative uses of digital content. Data is contributed to the DPLA by way of standalone or multi-institutional “service hubs” working with, and harvesting, the records of institutions in specific states or regions. Although Washington State does not currently have a DPLA service hub, a number of institutions in the Pacific Northwest region are actively pursuing creation of one or more hubs.

This grant cycle will provide grant funds to libraries to help them ready their materials to meet DPLA requirements. The DPLA Metadata Application Profile (DPLA Map) specifies DPLA requirements and recommendations, especially for the “SourceResource” class. SEE Section 9 for more details on recommended and required metadata elements. For this grant cycle, particular emphasis will be placed on the “Rights” property, Awarded sub-grantees are asked to assign a discrete copyright label to digital objects, corresponding to those outlined in Recommendations for Standardized International Rights Statements. These rights statements (“labels”) were established by a working group coordinated by the DPLA and Europeana.

Grant recipients will also be directed to review the Orbis Cascade Alliance’s Dublin Core Best Practices Guidelines (draft currently in review) for assistance with metadata creation. These guidelines primarily offer guidance on the mapping of digital collection data to Dublin Core, and on the output of that data in OAI-PMH compliant format. The guidelines aim for consistency across multiple institutions and are not necessarily prescriptive in regards to local metadata practices.

Goals of the grant cycle include:

  1. Participants will have cataloged, remediated, and/or enhanced the metadata for a minimum of one complete digital collection equivalent to one “set” harvestable through an OAI-PMH service. Note: the specific approach (e.g., manual vs. automated), and amount of time and effort required to bring any given data set in line with minimum DPLA requirements may vary greatly, and is determined by numerous factors. Those applicants seeking to go beyond the minimum or “required” elements of the DPLA MAP by providing data corresponding to most or all “recommended” (when applicable) properties/elements will receive priority consideration for a grant award.
  2. Participants will acquire a basic understanding of the DPLA Metadata Application Profile. They will understand how their grant activities contribute to data quality at the service hub level and enhancement activities by the DPLA.
  3. Participants will learn to evaluate, vet, and document the copyright status of digitized works. They will make informed assignments of discrete copyright labels/statements.
  4. Participants will apply best practices for spatial and temporal data (i.e., place names and dates).

Pre- and post-grant project surveys will evaluate individual participants’ change in knowledge, skills, and abilities.

Washington State Library staff will support grant activities by:

  1. Working with awardees to develop a localized metadata remediation plan and/or providing initial consultation regarding existing metadata quality.
  2. Coordinating formal training focused on the DPLA MAP and copyright topics as they relate to digital and digitized materials.
  3. Hosting monthly online metadata Question and Answer (Q&A) meetings—a place for participants to share ideas and local practices, ask questions of metadata “experts,” and discuss challenges related to metadata remediation.
  4. Providing final quality assessment of remediated data sets.

Overall funding to support this grant cycle is $25,000. This grant cycle has a limit of $5,000 per application. We anticipate that five (5) or more applicants may receive awards. Awards are contingent upon receipt of federal funds and distribution of those funds by WSL, a division of the Office of the Secretary of State.

Unfortunately, Washington State Library staff is not able to offer detailed one-on-one consulting on the final application. However, staff is available to answer questions. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application. WRH staff contact information is found in Section 11 of the guidelines. You are encouraged to use the guidelines as a resource when preparing your application.

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Washington Rural Heritage 2016
No longer accepting applications

Washington Rural Heritage (WRH) is a program that supports public and tribal libraries in the development of historical digital collections (i.e., digitized primary and/or secondary sources of significance to local and state history).

The purpose of this grant cycle is to encourage the creation and/or continued development of long-term, sustainable digitization programs managed at the local level and hosted by the Washington State Library. Materials digitized using grant funds will be published online as part of the Washington Rural Heritage collection. Collaborative partnerships among libraries, museums, schools, and other community organizations are encouraged, though not required.

Public libraries, public library systems, or individual public library branches are eligible to submit applications for this grant cycle. Applicants are subject to Library Services and Technology Act (LSTA) eligibility. Native American tribal libraries (as defined in Section 213 of LSTA) within Washington State are also eligible to submit applications for this grant cycle. For more information, please review the LSTA eligibility guidelines.

Overall funding to support this grant cycle is $25,000. This grant cycle has a limit of $5,000 per application. It is anticipated that five (5) or more applicants may receive awards.

Funds may be used by libraries to purchase equipment to:

  • Digitize material (e.g., scanners), or software to optimize digital files.
  • Train staff and volunteers to digitize.
  • Research and catalog items.
  • Pay salary of staff and contract services to digitize, research, and catalog items.
  • Provide outreach to promote digitization activities and completed digital collections.

Applicants must commit to submission of at least one hundred (100) items to the Washington Rural Heritage collection at the Washington State Library by the end of the grant cycle (August 18, 2017). Items submitted must follow the digitization specifications and metadata best practices outlined by the Washington Rural Heritage initiative. Applicants must consider copyright issues with the projects they develop in conjunction with their grant application.

Unfortunately, Washington State Library staff is not able to offer detailed one-on-one consulting on the final application. However, staff is available to answer questions. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application. WRH staff contact information is found in Section 11 of the guidelines. You are encouraged to use the guidelines as a resource when preparing your application.

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Collaborative Summer Library Program (CSLP) grant 2016
No longer accepting applications

The Collaborative Summer Library Program (CSLP) is a consortium of states working together to provide a unified summer reading theme that features professional art and evidence-based materials. This helps member libraries provide high-quality summer reading programs at the lowest possible cost.

Washington State Library supports the CSLP's work because it benefits public libraries. The State of Washington is entitled to send three representatives from our state to the annual meeting each year: the WSL Youth Services Consultant, a CAYAS representative, and a youth services staff person.

This year we are selecting someone to fill this third position. This opportunity is for a public library staff member whose duties include serving youth at least 50% of the time. This commitment requires:

  1. A three year commitment (2016-2018).
  2. Attending the annual meeting (4-5 days with travel).
  3. Active participation on one or more of the following committees:
    • Adult Manual Committee
    • Budget and Finance Committee
    • Children's Manual Committee
    • Copyright/Rules of Use Committee
    • Early Literacy Committee
    • Inclusion Committee
    • Marketing and Public Relations Committee
    • Membership and Organizational Structure Committee
    • Teen Manual Committee
    • Vendor Relations Committee
    • Website Committee.

CSLP committee work is carried out via conference call, email and online meetings outside of the annual meeting. More details about the duties and responsibilities of these committees can be found in the CLSP Organizational Manual.

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Funded in part by the Institute for Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA).