Open Grant Cycles

Washington Digital Heritage 2018

The Washington Digital Heritage (WDH) grant cycle supports public, tribal, and academic libraries in carrying out a variety of digital initiatives focused on archival and special collections of cultural and/or historical significance.

Public library systems, individual public library branches, academic libraries (two and four year colleges and universities), and tribal libraries (as defined in Section 213 of LSTA) are eligible to submit applications for this grant cycle.

Proposals may include/involve:

  • Digitization/reformatting of archival and special collections.
  • Metadata creation, remediation/cleanup, and/or re-cataloging.
  • Development of local standards, practices, and/or policies related to digitization, metadata creation, digital preservation, etc.
  • Creation of born-digital multimedia content (e.g., oral histories, digital exhibits).
  • Integration of primary sources or archival collections into educational settings by way of lesson plans/curricula, and/or Open Educational Resources (OERs).

Overall funding to support this grant cycle is $80,000. This grant cycle has a limit of $8,000 per award. We anticipate that ten (10) or more applicants may receive awards.

This grant opportunity may also be used by existing or prospective institutions to develop Washington Rural Heritage (WRH) collections. Libraries that would like to participate in the WRH program should commit to digitizing at least one hundred (100) items to WSL by the end of the grant cycle.

Washington State Library staff is available to answer questions about this grant or your specific proposal. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application. WRH staff contact information is found in Section 11 of the guidelines. You are encouraged to use the guidelines as a resource when preparing your application.

Application deadline: postmarked by Friday, June 1, 2018 or hand delivered by 4:00 p.m. on Friday, June 1, 2018.

Download the guidelines and application form:

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Closed Grant Cycles

Imagine Academy Laptop and Tablet Lab Grant Guidelines 2017
No longer accepting applications

This grant cycle provides equipment and funding to Washington State Library Microsoft Imagine Academy Program members to support Microsoft Imagine Academy projects. In this grant application you will have the opportunity to apply for equipment supplied by the State Library (see Section 3: Project Eligibility for technical specifications), and funding for equipment accessories, materials and promotional activities to support computer coding programming and Microsoft certification in your service area. If you received a 2016 Imagine Academy grant, you can apply for equipment you did not receive in the earlier cycle.

Projects should meet at least one of the following objectives:

  • Promote or support computer programming (coding) instruction.
  • Promote or support Microsoft Office applications or other technology instruction.
  • Promote or support success in Microsoft certifications
  • Enable or increase your library's or college's capacity to be a Certiport Authorized Testing Center (CATC) for MOS, MTA certification or other Imagine Academy supported Microsoft certification.

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Metadata Cleanup Project 2017
No longer accepting applications

The purpose of this grant is to help institutions prepare for the eventual harvest of digital collection metadata by a regional or state-level Digital Public Library of America (DPLA) service hub. The DPLA is a federated search portal that aggregates records from the digital collections of America's galleries, libraries, archives, and museums. The portal greatly improves discoverability of materials held at disparate institutions and acts as a platform for innovative uses of digital content. Data is contributed to the DPLA by way of standalone or multi-institutional “service hubs” working with, and harvesting, the records of institutions in specific states or regions. Although Washington State does not currently have a DPLA service hub, a number of institutions in the Pacific Northwest region are actively pursuing creation of a hub.

This grant cycle will provide grant funds to libraries to help them ready their materials to meet DPLA requirements. Grant awardees will become familiarized with the DPLA Metadata Application Profile and the Orbis Cascade Alliance's best practices and guidelines for Dublin Core metadata. Grant funds will largely be used for remediating or re-cataloging digital collections, determining and assigning standardized copyright statements, and correctly mapping digital collection metadata to Dublin Core.

Overall funding to support this grant cycle is $25,000. This grant cycle has a limit of $5,000 per application. We anticipate that five (5) or more applicants may receive awards. Awards are contingent upon receipt of federal funds and distribution of those funds by WSL, a division of the Office of the Secretary of State.

Application deadline: Postmarked by Wednesday, May 31, 2017 or hand delivered by 4 p.m. May 31, 2017.

Download the guidelines and application form:

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Refreshing School Libraries 2017
No longer accepting applications

The Washington State Library (WSL) is accepting applications for RSL-2: a new cycle of Refreshing School Libraries grants. The purpose of the grant is to help bolster schools’ nonfiction collections. This not only supports the Common Core Standards, but also satisfies student needs.

We anticipate making 100 awards of $2,000 each, available in reimbursable funding. The school’s teacher-librarian should be the one to complete the online portion of the application. This is who will select the books and report to WSL. The contracting authority must complete the signature sheet. This person is usually at the district level. The deadline for both the online application and the signature sheet is May 1, 2017. (Postmark)

Awards will be announced on May 30, 2017. Our Fiscal Department will develop the contracts over the summer and, after the contract is in place, each school may select and purchase books through their own contracting authority, as they would do normally.

For those who are interested, we will provide assistance for book selection through our website, which will be available when awards are announced.

Awardees will have to complete two short questionnaires—one in November 2017 and one in March 2018—detailing their experiences choosing and using the books.

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Washington Rural Heritage 2017
No longer accepting applications

Washington Rural Heritage (WRH) is a program that supports public and tribal libraries in the development of historical digital collections (i.e., digitized primary and/or secondary sources of significance to local and state history).

The purpose of this grant cycle is to encourage the creation and/or continued development of long-term, sustainable digitization programs managed at the local level and hosted by the Washington State Library. Materials digitized using grant funds will be published online as part of the Washington Rural Heritage collection. Collaborative partnerships among libraries, museums, schools, and other community organizations are encouraged, though not required.

Public libraries, public library systems, or individual public library branches are eligible to submit applications for this grant cycle. Applicants are subject to Library Services and Technology Act (LSTA) eligibility. Native American tribal libraries (as defined in Section 213 of LSTA) within Washington State are also eligible to submit applications for this grant cycle.

Overall funding to support this grant cycle is $50,000. This grant cycle has a limit of $7,000 per application. It is anticipated that seven (7) or more applicants may receive awards.

Funds may be used by libraries to purchase equipment to:

  • Digitize material (e.g., scanners), or software to optimize digital files.
  • Train staff and volunteers to digitize.
  • Research and catalog items.
  • Pay salary of staff and contract services to digitize, research, and catalog items.
  • Provide outreach, public programming, and promotion of digitization activities and completed digital collections.

Applicants must commit to submission of at least one hundred (100) items to the Washington Rural Heritage collection at the Washington State Library by the end of the grant cycle (August 24, 2018). Items submitted must follow the digitization specifications and metadata best practices outlined by the Washington Rural Heritage initiative. Applicants must consider copyright issues with the projects they develop in conjunction with their grant application.

Grant proposals must also include an outreach or public programming component for the purpose of promoting the project and instructing community members in the use of the digital collection.

Unfortunately, Washington State Library staff is not able to offer detailed one-on-one consulting on the final application. However, staff is available to answer questions. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application. WRH staff contact information is found in Section 11 of the guidelines. You are encouraged to use the guidelines as a resource when preparing your application.

Application deadline: Postmarked by Wednesday, May 31, 2017 or hand delivered by 4 p.m., Wednesday, May 31, 2017.

Download the guidelines and application form in Word or PDF format:

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Funded in part by the Institute for Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA).