Work Group Aims to Reduce Paper
The Archives and Records Management Division will be convening a work group to study methods for retaining records in electronic formats and for shorter periods of time. The legislatively mandated study has a goal of reducing the volume of stored paper records by ten percent by the end of 2016, and an additional ten percent by the end of 2018. Eight state agencies will make up the work group, including the Office of the Secretary of State, the Office of the Attorney General, the Office of the State Auditor, the Office of Financial Management, the Department of Corrections, the Department of Social and Health Services, the Department of health and the Department of transportation.
Paper Records Reduction Workgroup
This study is being conducted pursuant to a proviso in the supplemental operating budget (ESSB 6002; Section 119).
ENGROSSED SUBSTITUTE SENATE BILL 6002
2014 Regular Session
Sec. 119. 2013 2nd sp.s. c 4 s 120 (uncodified) is amended to read as follows:
. . .
(6) The legislature finds that the volume of state records retained in paper format continues to grow, increasing the records storage costs for the state. The secretary of state shall convene a work group to study methods for retaining records in electronic formats and for shorter periods of time, with the goal of reducing the volume of stored paper records by ten percent by the end of 2016, and an additional ten percent by the end of 2018. The following state agencies shall participate in the work group, which shall report to the appropriate committees of the legislature by December 31, 2014, and December 31, 2015:
(a) Office of the secretary of state;
(b) Office of the attorney general;
(c) Office of the state auditor;
(d) Office of financial management;
(e) Department of corrections;
(f) Department of social and health services;
(g) Department of health; and
(h) Department of transportation.
Passed the legislature on March 4, 2014;
Signed by the Governor on March 4, 2014 (other sections partially vetoed).