July 11, 2002|
Federal Way, WA
Carol Cahill, Public Libraries Ann Marie Clark, Special Libraries
Eve Datisman, School Libraries Sharon Winters, Information Technology
Nancy Graf, School Libraries Neel Parikh, Disadvantaged
Lethene Parks, Rural Libraries Linda Pierce, Academic 4 - Year
Leonoor Ingraham-Swets, Academic - 2 Year Yazmin Mehdi, Cultural Diversity
Jan Walsh, Ex-Officio, Acting Librarian, WSL
WSL PRESENT SPECIAL GUEST
Rand Simmons, Manager, Library Development Linda Martinez, Manager, Information
Jeff Martin, Grants Specialist Resources, Weyerhaeuser Library
Anne Yarbrough, Secretary Administrative
WELCOME AND INTRODUCTIONS
The Library Council of Washington meeting was called to order by Chair, Ann
Marie Clark. Linda Martinez, Manager, Information Resources, Weyerhaeuser Co.
Library, welcomed the LCW to Weyerhaeuser and gave a safety briefing.
REVIEW MEETING AGENDA
The meeting agenda was reviewed and approved.
MAY 2, 2002 MEETING NOTES
Nancy moved and Neel seconded the motion that the May 2, 2002 meeting notes be
approved with minor changes. The motion passed.
UPDATE ON WSL RELATED TO LSTA AND LCW
- Jan briefed the Council on the status of the WSL budget and the transition
- WSL recently experienced a reduction of 18 staff members (4 vacant positions)
due to the Governor's budget cuts, and might experience additional layoffs of
up to 21 FTEs.
- With a 23% budget cut in 2004, services will have to be cut. The two choices
are to eliminate reference services to state employees or to close the
branches. The decision was made to close the branches; however, Department of
Corrections and Department of Social and Health Services could contract with
WSL for continuation of services and then go to the governor and request the
money from the emergency fund.
- On July 1, 2002, the WSL officially became a division of the Office of the
Secretary of State (OSOS). Some WSL staff is being moved into OSOS offices and
some OSOS staff into WSL offices. WSL is undergoing a major reorganization,
including adding a layer of middle management to increase communication between
management and staff. The library collection is being moved to the 2nd floor,
and most staff will be moved to the 4th floor. Many details of the transition
have not been worked out yet, but for the most part, the transition is running
- The LCW will continue to serve a significant role with OSOS. Additional
advisory groups might also be formed, consisting of the library's public
customers and state employee customers.
- Jeff provided the State Library Summit summary. Ann Marie, Neel, and Jan
attended the summit and considered it a very positive meeting. The results of
the summit should be used as a guide for both future decisions and the state
plan. Jan will ask OSOS if the LCW should give their comments. If yes, the LCW
will create a subcommittee.
- WSLC June 6th meeting - meeting notes
- The new WSL Cabinet members were introduced.
- Eight Diversity grants were awarded as recommended by the review committee.
- Comments and suggestions were made on the LSTA 5-year Plan. Dan Speigle will
assist the subcommittee on revising the plan.
LSTA FIVE-YEAR RE-AUTHORIZATION
There are two bills before Congress to re-authorize LSTA funds. House Bill
HR-3784 would provide $300,000,000 and Senate Bill S-2611 would provide
$350,000,000. The impact on Washington state is that there would be up to 5.5
million in LSTA funds available (based on HR-3784), providing a match is met.
We would need to require more matching funds in our initiative proposals, and
thus from institutions that receive LSTA grants, in order to meet the federal
match requirement. It was noted that institutional matches on SDL funding could
be used as one method to achieve the match requirements. IMLS expects
Congressional appropriations no sooner than December 2002.
Assignment: Jeff will e-mail Council members when
re-authorization is passed.
LSTA FIVE-YEAR PLAN 2003-2007
Jeff presented the latest version of the plan, revised by the LSTA Five-Year
Plan subcommittee. The Council recommended approval with very minor changes.
The deadline for public comment has been extended to July 26, 2002. To date,
only one comment has been submitted. When final changes are made, it will be
forwarded to OSOS for signature, and submitted to the IMLS by July 31, 2002.
SPECIAL LIBRARIES VACANCY
Applications for the Special Libraries vacancy were reviewed:
· Susan K. Beebe, Lawyer Librarian; Carney, Badley, and Spellman Law Offices,
· Susan D. Smith, Self Sufficiency Specialist, Weyerhaeuser Library, Federal
· Nola Sterling, Director of Library Services, Federal Home Loan Bank, Seattle
The first vote resulted in a tie that was then broken by executive decision of
the Chair, Ann Marie. Ann Marie felt that the Special Libraries Association's
nomination should be respected and taken into consideration, so she cast her
deciding vote for Nola Sterling.
A request was made to include resumes in the application process in the future.
This led to a discussion that all Council guiding documents, including the
By-Laws and WACs, as well as the nominating procedures should be reviewed. A
committee was formed to make recommendations.
Assignment: Neel, Carol, Eve, Yazmin, and Jan were assigned to
this subcommittee. Jeff will e-mail the URLs for the WACs to the subcommittee
TOUR OF HOST FACILITY
Linda Martinez, Manager, and Jerry Eckom, one of three Self Sufficiency
Specialists, provided a tour of the Weyerhaeuser Library. The library serves
Weyerhaeuser's 60,000 employees in numerous locations by providing trusted and
mission-critical information employees need to do their jobs at the place where
their work occurs. The library does this by concentrating on electronic
resources; providing a web page that makes all resources easily accessible and
readily identified; and by training employees to become self-sufficient
researchers, rather than relying on library staff to retrieve information
(thus, the job title Self Sufficiency Specialist, rather than Reference
Librarian). Two Researchers are also on staff and a "Knowledge Integrator"
serves as a liaison between library customers and IT to provide desk top
delivery of services.
FY2003 PROPOSALS -REVIEW
The FY2003 proposals were reviewed and discussed with each sponsor taking the
lead. Council decided to wait until the September 5 meeting to make final
recommendations. By then, if either the House or Senate LSTA Re-authorization
Bill passes, there may be enough funds to approve all proposals. Also, by then
there should be a better understanding of the OSOS/WSL process and the changing
role, if any, of the Council.
Assignment: Jan and Ann Marie will take list of proposals to OSOS
for their review and recommendation. Sponsors will go back to the proposal to
review their requested amount.
||General comments/notes on the proposals
|Connecting Libraries and Communities
||Require a partner or match
|Connecting Through Information Literacy
||Good follow-up to K-12. Hire a project manager (in-house). Amend
with a component of how K-12, IL, and this proposal fit.
Assignment: Nancy will contact Chance with questions and report
at next Council meeting.
|Continuing Education Grants
|Coordinated Statewide Library Marketing
||Needs new sponsor
|(Cultural) Diversity Initiative-Year 4
||Needs some revision.
Assignment: Neel will talk to Susan Barrett.
|Family Literacy Initiative
||Needs evaluation component.
|Grant Training Workshops
|IT Continuing Education Grants
|K-12 School Library Initiative
|K-20 Phase III-Public Libraries
|Statewide Database Licensing Project
||Leonoor is the sponsor
|Virtual Reference Initiative
||Council requested a list of FY2003 grant recipients
|Washington Preservation Initiative
||This proposal should appeal to OSOS
PROPOSAL PROCESS REVIEW
The proposal process was reviewed and a number of
suggestions/comments/questions were made:
· A sponsor needs to be identified early in the process so there is an advocate
on the Council for every proposal.
· There needs to be enough information on the Council web page for applicants
to know which council member to contact.
· "Must include sponsor" needs to be added to the proposal application.
· If there is enough money, could the previously rejected Rural
Telecommunications Library Endorsement proposal be reconsidered?
· There was a discussion about changing the deadlines for proposals and
changing the months of the Council meetings.
INFORMATION SHARING AND UNFINISHED BUSINESS
No other business.
ITEMS FOR NEXT AGENDA
FY2003 Proposals, final recommendations
Proposals process review
WSL bi-monthly reports
IMLS Primary Source Newsletter
September 5, 2002, University Place Library, University Place, WA