Library Council of Washington
Meeting Notes

March 6, 2002
Washington Talking Book and Braille Library
Seattle, WA
9:30 a.m. - 3:30 p.m.


LCW PRESENT
Carol Cahill, Public Libraries
Ann Marie Clark, Special Libraries
Eve Datisman, School Libraries
Nancy Graf, School Libraries
Yazmin Mehdi, Cultural Diversity
Neel Parikh, Disadvantaged
Linda Pierce, Academic 4-Year
Mike Scroggins, Information Technology
Sharon Winters, Information Technology
Jan Walsh, Assistant Director, WSL

GUESTS, WTBBL
Jan Ames, Director
Maryte Racys
Joyce Van Tuyl

WSL PRESENT
Jeff Martin, Grants Specialist
Rand Simmons, Special Projects Manager
Anne Yarbrough, Administrative Secretary

WELCOME AND INTRODUCTIONS
The Library Council of Washington meeting was called to order by Vice-Chair, Ann Marie Clark. The new member of the Council was introduced: Yazmin Mehdi, Seattle Public Library, representing Cultural Diversity.

REVIEW MEETING AGENDA
The meeting agenda was reviewed and confirmed.

JANUARY 10, 2002 MEETING NOTES
Sharon moved that the January 10, 2002 meeting notes be approved as written; Eve seconded the motion. The motion passed.

UPDATE ON WSL AND THE FEBRUARY 20 WSLC MEETING
Jan provided an overview of the WSL-budget status and pending legislation.
HB2926 would move the WSL under the Secretary of State Office
HB2978 (Governor's bill) would abolish the WSL
SSB6387 would cut the WSL budget by 3% and appoint the Washington Institute for Public Policy to prepare a plan (due November 2002) to abolish the WSL at a future date.

The WSL, the LCW, and the WSLC are supportive of HB2926.

Neel discussed the letter she wrote to Sam Reed regarding the role of the LCW. She will also write a letter to the Appropriations Committee of the House and Senate that the LCW supports HB2926 (LSTA will be the focus of her letter).

Jeff reported on the February 20, 2002 WSLC meeting.
Secretary of State Sam Reed addressed the Commission regarding HB2926. While he was not endorsing or opposing the bill, he was very supportive of the State Library and its mission and indicated he would be a strong advocate for the Library.
The Commission thanked the LCW for their work on library development planning and use of federal LSTA funding
The Commission expressed thanks to Neel Parikh for her leadership and dedication as past chair of the LCW.
The Commission appointed Yazmin Mehdi to the Cultural Diversity vacancy.
The Commission discussed the FY2002 funding.
- SDL will be funded through December with consideration for additional funding in FY2003.
- "Coordinated Statewide Library Marketing", "Connecting Libraries and Schools Through Information Literacy", and "Washington Preservation" were not funded for FY2002 but will be submitted for FY2003.
- Unallotted FY2001 funding will be used to continue VRS and Diversity.
The Commission reviewed the LSTA Five-year Evaluation. They want the evaluation report and the WSL supplementary document to be combined and submitted as one report. They will review the final package at their April 17, 2002 meeting at WSL.

LSTA FIVE-YEAR EVALUATION
The WSL draft supplementary "lessons learned and recommendations for the future" report was reviewed. Comments and recommendation were made.
Assignment: WSL will make revisions. A sub-committee consisting of Carol, Eve, Ann Marie, and Neel will help to refine the final document.

LSTA FIVE-YEAR PLAN
Jeff provided copies of H.R.3784, the Museum and Library Services Act of 2002. H.R.3784 re-authorizes LSTA funds with a slight increase in appropriations and an increase (to 3.5%) of funds that may be used for federal administrative costs. H.R.3784 also broadens the use of library funds. Jeff noted that the FY2003 proposals fit the new changes. Timeline: LCW will revise and approve at the May 2, 2002 LCW meeting, The Commission will approve "as revised" at the June WSLC meeting, the plan will be submitted to the Institute of Museum & Library Services by July 31, 2002.

TOUR OF HOST FACILITY-WASHINGTON TALKING BOOK AND BRAILLE LIBRARY
Jan Ames, Director, and two members of her staff, Maryte Racys and Joyce Van Tuyl, provided the Council with a tour of the WTBBL facilities.

FY2003 PROPOSALS - INITIAL REVIEW
The draft proposals were reviewed and discussed. At this initial review, decisions were made on whether or not to go forward with each of the proposals. Final decision and the prioritization of the proposals will be done later. See attached table for initial recommendations and comments. Karen Goettling, Tamara Goergick, Gary Bortel, and Martha Shinners will be invited to the May 2, 2002 LCW meeting at WSL to provide any needed clarification on their proposals.

INFORMATIN SHARING AND UNFINISHED BUSINESS
The 2002 Council summer/fall meeting sites were discussed. Sharon volunteered the University Place Library for the September meeting. The new schedule is:
July 11, 2002 - Weyerhaeuser Library
Sept. 5, 2002 - University Place Library, Pierce County Library System
Nov. 7, 2002 - St. Martin's College Library

Neel brought up a question regarding an Ex-Officio member, Mike Eisenberg, who might be appointed to the Commission. Could he designate a substitute to attend the LCW meetings? Jeff responded that the by-laws said "yes". However, the Council agreed that one person only be designated for at least a one-year commitment in order to provide consistency and continuity.

Yazmin requested a list of WSL staff and their assignments.
Assignment: Jeff or Rand will provide this list for her.

ITEMS FOR NEXT AGENDA
FY2003 Proposals -review
LSTA Five-Year Plan
LSTA Five-Year Evaluation
Supplementary report to LSTA Five-Year Evaluation

NEXT MEETING
May 2, 2002, Washington State Library, Olympia

Respectfully submitted by Anne Yarbrough