Library Council of Washington

Meeting Notes January 10, 2002
9:30 a.m. - 3:30 p.m.


LIBRARY COUNCIL OF WASHINGTON PRESENT

  • Carol Cahill, Public Libraries
  • Ann Marie Clark, Special Libraries
  • Eve Datisman, School Libraries
  • Michael B. Eisenberg, Information School
  • Nancy Graf, School Libraries
  • Leonoor Ingraham-Swets
  • Laurie Miller, Special Libraries
  • Neel Parikh, Disadvantaged
  • Lethene Parks, Rural Libraries
  • Linda Pierce, Academic 4-Year
  • Jan Walsh, Washington State Library
  • Sharon Winters, Information Technology
  • Jonalyn Woolf-Ivory, Public Libraries

    WASHINGTON STATE LIBRARY PRESENT

  • Jeff Martin, Grants Specialist
  • Karen Goettling, Library Consultant
  • Anne Yarbrough, Administrative Secretary

    GUESTS, KING COUNTY LAW LIBRARY
  • Jean Holcomb, Law Librarian and Director
  • Rita Dermody, Collection Access Services Librarian
  • Rick Stroup, Patron Access Services Librarian

    WELCOME AND INTRODUCTIONS
    The Library Council of Washington meeting was called to order by Chair, Neel Parikh. The new members of the Council were introduced: Eve Datisman – Librarian, Quillayute Valley SD (Forks High School) – representing School Libraries; and Leonoor Ingraham-Swets – Director of Library and Media Services, Clark College – representing 2-Year Academic Libraries.

    REVIEW MEETING AGENDA
    A 1:00 p.m. tour of the King County Law Library was added to the agenda.

    MEETING NOTES
    Sharon Winters moved that the November 1, 2001 meeting notes be approved as written. Nancy Graf and Lethene Parks seconded the motion. The motion passed.

    ELECTION OF OFFICERS - CHAIR AND VICE-CHAIR
    A motion was made and seconded, nominating Jonalyn Woolf-Ivory for Chair. Hearing no other motions, nominations for Chair were closed. Jonalyn was approved as Chair and will begin her duties at the next meeting.

    A motion was made by Carol Cahill and seconded by Sharon Winters, nominating Ann Marie Clark for Vice-Chair. Hearing no other motions, nominations for Vice-Chair were closed. Ann Marie was approved as Vice-Chair and will begin her duties at the next meeting.

    COUNCIL VACANCIES - DIVERSITY POSITION RECOMMENDATION
    Three applications for the vacant Diversity Position were considered: Merri Hartse – Spokane Public Library; Yazmin Mehdi – Seattle Public Library; and Deborah Reck – Tacoma Community House.

    Linda Pierce suggested that in the future, it would be helpful if applicants also submitted a resume; the rest of the Council agreed. After a discussion on each candidate, Nancy Graf moved and Lethene Parks seconded that Yazmin Mehdi be recommended to the Commission. The motion was approved. The Council wanted to encourage the other two candidates to apply for future positions, since they both have strengths that could benefit the Council.

    Assignments:

  • Linda will notify Merri Hartse.
  • Karen will notify Deborah Reck.
  • Jeff will notify Yazmin Mehdi.
  • Jeff will contact Rayette Wilder to thank her for submitting a nomination.

    WASHINGTON STATE LIBRARY - GOVERNOR'S BUDGET AND POTENTIAL IMPACT ON WSL, SDL, AND LCW ACTIVITIES
    A discussion was held on the affects of the governor’s budget on the SDL, and LCW activities. Information provided included:

  • Neel Parikh memo
  • Informational memo – WSL impact
  • LSTA legislation – State program
  • Consequences document developed by WSL
  • SDL options
  • How LSTA is used in WA - FY2001 Annual Report
  • Memo on match, maintenance of effort
  • Governor’s letter of response to those who write in protest of the WSL closure

    The Council’s recommendation to the Commission is to continue funding SDL for another two and half years. For the remainder of CY2002, they recommend that $300,000 be made available from FY2002 LSTA funding which means that previously approved FY2002 initiatives would be affected.

    The Council wanted to recommend support of SDL because of its success, but was reluctant to start new projects because of the uncertainty of future the Washington State Library and funding. The recommendation is that the new initiatives (Connecting Through Information Literacy, Coordinated Statewide Library Marketing, and Washington Preservation) be postponed and reconsidered for funding during the FY2003 proposal process. The Council looks very favorable on these proposals and stated they could be resubmitted in the future after funding issues are resolved.

    The Council will also recommend that the three grant cycles reduce the amount of funding available for award. Early Learning would be reduced by $20,000; Diversity would be reduced by $25,000; and VRS would be initially reduced by $10,000, and if the remaining funding could not be found within FY2001 funds, VRS would be reduced an additional $10,000.

    For the overall time period beyond June 30, 2002, the idea of reducing the level of SDL staff support services to less than 2 FTE's was discussed. They considered the idea of also reducing the LSTA subsidy and increasing local library support by an equal amount. The LCW endorsed the idea of reducing the total funding available to the program by $75,000 and leaving the decision on distribution of the funding to the SDL program.

    The Council decided that they would send a letter to the Appropriations Committee of the House and Senate outlining the concerns the LCW has over the closure of the WSL.

    Assignments:

  • Mike Eisenberg will draft the letter.
  • Jonalyn Woolf-Ivory and Neel Parikh will finalize and sign.

    KING COUNTY LAW LIBRARY
    Jean Holcomb, Law Librarian and Director, gave an overview of the King County Law Library and its services. The library provides legal reference services to lawyers, judges, law clerks, and law students, as well as the general public. The primary funding source comes from a share of the civil filling fees in District and Superior Court so the LSTA grant the library received was very much appreciated and needed. They are also pleased to be the first public law library to receive Gates Foundation grants. Due to time restraints, it was decided to move the tour until after the meeting closed.

    LAST 5-YEAR EVALUATION - OVERVIEW BY STAFF
    Jeff Martin presented an overview of the LSTA Five-Year Evaluation. There are several minor changes to be made, but no major recommendations.

    Assignments:

  • Jeff Martin will work with the contractor, Matt Saxton, Assistant Professor at the University of Washington, Information School, to make final changes.
  • Neel Parikh, Carol Cahill, and Eve Datisman will work with WSL staff to develop LSTA program recommendations that will act as a supplement to the evaluation report.

    IMLS STATE PROGRAMS CONFERENCE - IMPLICATIONS FOR PLAN DEVELOPMENT
    An overview of planning highlights was given and implications for plan development were discussed.

    LSTA 5-YEAR PLAN
    A review of document due dates was discussed. The new Five-Year Plan must be submitted to the Institute of Museum & Library Services by July 31, 2002.

    Assignments:

  • Linda Pierce was nominated to work with the previously appointed subcommittee on development of the 5-Year Plan.

    INFORMATION SHARING AND UNFINISHED BUSINESS

  • 2002 Council summer/fall meeting sites—Numerous sites were suggested (St. Martins, Gonzaga, PLU, UPS, corporate libraries such as Weyerhaeuser or Boeing, historical libraries, or the Seattle Music Experiment Project Library.) No decision was made.
  • Gates Foundation—Gates Foundation grant timelines were changed and now conflict with LSTA grant timelines. It is too late to change our timelines.
  • FY2003 Proposals – Distribution and availability of information.
  • Washington Voters & Library Usage – March 2001 report.

    PRESENTATION OF CERTIFICATE OF APPRECIATION
    A certificate of appreciation was presented to out-going Chair, Neel Parikh for her dedicated service and leadership as Chair of the Library Council of Washington.

    NEXT MEETING
    Wednesday, March 6, 2002, at the Washington Talking Book & Braille Library, Seattle.

    Respectfully submitted,
    Anne Yarbrough