Library Council of Washington

Meeting Notes
November 1, 2001
9:30 a.m. - 3:15 p.m.


LIBRARY COUNCIL OF WASHINGTON PRESENT

  • John Backes, Academic Libraries
  • Susan Baker, School Libraries
  • Carol Cahill, Public Libraries
  • Ann Marie Clark, Special Libraries
  • Nancy Graf, School Libraries
  • Laurie Miller, Special Libraries
  • Neel Parikh, Disadvantaged
  • Lethene Parks, Rural Libraries
  • Michael Scroggins, Information Technology
  • Jan Walsh, Washington State Library
  • Sharon Winters, Information Technology
  • Jonalyn Woolf-Ivory, Public Libraries

    WASHINGTON STATE LIBRARY PRESENT

  • Jeff Martin, Grants Specialist
  • Karen Goettling, Library Consultant
  • Linda McMaster, Administrative Secretary

    GUESTS
  • Rand Simmons from WSL
  • Matt Saxton, Assistant Professor of the U of W Information School

    WELCOME AND INTRODUCTIONS
    The Library Council of Washington meeting was called to order by Vice-Chair, Susan Baker.

    MEETING NOTES
    Motion: The Council moved, seconded, and approved the September 6, 2001 meeting notes as written.

    LSTA 5-YEAR EVALUATION - Progress Report
    Matt Saxton, Assistant Professor at the University of Washington, Information School provided an analysis of the grant program impact and progress to libraries around the State Washington. A final evaluation report will be made available to the Council for the January 10th meeting.

    WASHINGTON STATE LIBRARY COMMISSION – Neel
    The Washington State Library Commission (WSLC) has been very interested in the FY2002 proposals that were forwarded for funding consideration. Changes in the process and timeframes for the FY2003 proposals will be provided to the Commission for their review.

    PROPOSAL PROCESS – Subcommittee
    A subcommittee was formed and charged with tightening and refining the existing proposal process. Avenues were explored to shorten the application process time giving proposal makers more time to develop their proposals.

    Motion: The Council moved, seconded, and approved the FY2003 Request for Proposals form, guidelines and evaluation criteria noting that this is not a grant cycle, but proposals for statewide initiatives.

    CONSORTIA - PROCESS PRIORITIES
    Collaboration and consortia efforts continue to be a top priority for the Council. Discussion revolved around projects that benefit small libraries with less resources, to help libraries build capacity (effectively run their operations) and to stimulate, develop local or regional collaborations and basic family literacy. It was suggested that members of Council should meet with the Washington State Library Commission for setting criteria and process priorities.

    SDL– Rand Simmons
    Rand presented a new marketing video and an SDL continuance survey analysis. The results of the survey will be made available to the library community soon. From an SDL legislative aspect, John Backes suggested it would be helpful to have letters of support from WLN, OSPI and the WLA president.

    COUNCIL DEPARTURES and VACANCIES
    John Backes, Susan Baker and Nancy Carroll did not seek re-appointment. They were praised for their efforts and contributions to the Council. Motion: The Council moved, seconded, and passed a motion to forward the recommendation for re-appointment of Laurie Miller and Carol Cahill to the Washington State Library Commission.

    After review for the Library Council vacancies, it was moved and seconded that the Council recommend to the Commission: Leonoor Ingraham-Swets, Director of the Library and Media Services at Clark College to represent 2-year academic schools, and Eve Datisman of the Quillayute Valley School District to represent school libraries. Recruitment for a diversity representative continues.

    LSTA FIVE-YEAR PLAN UPDATE – Jeff Martin
    A subcommittee was formed to develop an outline of the LSTA Five-Year Plan. Decision points will be necessary and will be made available for the Council’s review in January. Having an adopted Statewide Plan will prove instrumental in the development of the LSTA Five-Year Plan which is due to the federal government by July 31, 2002. Sub-committee members are: Jeff Martin, Laurie Miller, Lethene Parks, Neel Parikh, Mike Scroggins, and possibly Jonalyn Woolf-Ivory and Linda Pierce.

    K-20 – Mike Scroggins
    Mike advised the Council the K-20 Governing Board met on Thursday, October 25, 2001, who voted to use the Qwest settlement dollars to connect public libraries to the K-20 educational network, and to use that money to pay ongoing operating costs for up to a three or four year period.

    GATES FOUNDATION – Jeff
    WSL staff and the Gates Foundation representatives spoke via conference call on Wednesday, October 31, 2001 to discuss implementation of the program and scheduling. A final list of qualified libraries will be made available to the Washington State Library by the end of December. The Gates Foundation timeline is:

    December 2001 Announcement of qualified libraries
    March 2002 Gates Foundation will mail applications to central libraries
    First part of April 2002 Applications must be submitted to the Gates Foundation
    End of April 2002 Application review by the Gates Foundation

    MEETING DATES
    Jan Walsh will contact Nancy Zussy to discuss a joint meeting with the Commission and Council on April 17, 2002. Council meeting locations for July, September and November 2002 will be discussed further at the January meeting.

    ELECTION OF OFFICERS
    Ann Marie Clark has tentatively agreed to fill the vacated vice-chair position. Sharon Winters will contact Jonalyn Woolf-Ivory to determine if she is interested in seeking the Council Chair position. Further discussion regarding election of officers will be at the January meeting.

    Assignments:

    Next Meeting, January 10, 2002 at the King County Law Library, Seattle, WA.

    Respectfully submitted,
    Linda McMaster