September 6, 2001
9:30 a.m. - 3:15 p.m.
COUNCIL OF WASHINGTON PRESENT
WELCOME AND INTRODUCTIONS
The Library Council of Washington meeting was called to order by Chair Neel Parikh. Council and guest introductions were made.
Kendall Reid, Librarian of the Tacoma Community College conducted a tour of the library and media center.
Motion: The Council moved, seconded, and approved the July 12, 2001 meeting notes as written.
|1||Statewide Database Licensing||
|2||Virtual Reference Service||
|3||Connecting Through Information Literacy||
|4||Coordinated Statewide Library Marketing||
|5||Information Literacy - Year 3||
|8||Digital Imaging - Phase 4||
|11||Library Information Technology Working Group (Litwg)||
Council discussed creating a proviso should there be additional funds after receiving the letter of credit from IMLS, to add any leftover monies to projects and grant cycles.
Motion: The Council moved, seconded, and passed to forward the fiscal year 2002
LSTA proposals to the Washington State Library Commission as a recommendation
for use of 2002 LSTA funds.
WSL - LCW PROJECT OVERSITE
|SDL||Rand Simmons and Patty Ayala||Ann Marie Clark|
|VRS||Buff Hirko||Jonalyn Woolf-Ivory|
|Connecting Through Information Literacy||Rhona Klein||Jonalyn Woolf-Ivory and
|Coordinated Statewide Library Marketing||Karen Goettling and Buff Hirko||Ann Marie Clark and
|Information Literacy - Year 3||Marlys Rudeen||John Backes, Nancy Graf
and Mike Eisenberg
|Early Learning||Martha Shinners and Jeff Martin||Neel Parikh|
|Diversity||Susan Barrett, Karen Goettling and Jeff Martin||Neel Parikh|
|Digital Imaging - Phase 4||Gayle Palmer, Tamara Georgick,
Jeff Martin and Jeremy Stroud
|K-12||Martha Shinners||Nancy Graf|
|Washington Preservation||Gayle Palmer||Carol Cahill|
|LITWG||Tamara Georgick and Gary Bortel||Sharon Winters and
|Continuing Education||Jeff Martin and WSL training coordinator||Sharon Winters|
PROPOSAL PROCESS REVIEW
Chair, Neel Parikh led a discussion on evaluating the proposal process using a Plus/Delta format for comments. Additionally, a subcommittee was formed to look at shortening and improving the proposal process. The subcommittee will focus on the preliminary proposal form, criteria (evaluation rating checklist) and creating an agenda structure. Recommendations from the subcommittee will be available for Council review at the November meeting. Committee members are:
Ann Marie Clark
Needs Change / Additional Work
|Best practices model||Process is too drawn out|
|Digital imaging project's efforts (examples of how best to handle)||Be most critical in earliest states. Cut two months off the process|
|Received more proposals from library community||Don't have a way to rank support pieces e.g., CE, IT - that don't fit criteria|
|Received good ideas from the community||Not a lot of elimination criteria|
|Current process is working well, don't fix too much||Need to provide more guidance to produce a more focused product|
|Rate preliminary proposals before meeting|
|Conduct analysis of Statewide Plan|
|Develop "generic" core questions to ask earlier in the process (budget, timeline, scope and staff)|
|Use LSTA plan, LSTA evaluation to develop short term objectives|
|December timeline is difficult for public libraries - look at a January timeline|
|Use WIIF website or WSL chat room for people to match with other connecting proposals|
|Have available funds for people to apply for a variety of efforts|
|Pay attention to percentage of funds to be available for more "open" grants|
|Need to have "advocates" present at Council meeting for discussions on proposals|
COUNCIL MEMBER TERMS
The Council will ask the Commission to re-appoint Carol Cahill to a second term, beginning January 2002. Council members, Nancy Carroll and Laurie Miller were not present to declare their intent to seek re-appointment. Jeff Martin will contact both parties to ascertain their interest in re-appointment. John Backes and Susan Baker will step down from their positions and will not seek re-appointment.
LSTA FIVE-YEAR EVALUATION
Matthew Saxton, Assistant Professor at the U of W, Information School and Suzan Parker presented a preliminary evaluation report highlighting the achievements of the LSTA program thus far. A final evaluation report complete with Power Point and web presentations will be available November 15, 2001.
FILTERING / CIPA
Filtering and CIPA materials were made available to all Council members. It was noted that CIPA requirements will be applicable in 2003 for libraries who have patron computers with Internet access. Information related to Filtering/CIPA and LSTA should be received at the LSTA State Program conference in November.
SMALL LIBRARY INSTITUTE
Tamara Georgick and Gary Bortel explained that the Small Library Institute is a demonstration project. Their focus is to obtain software for creating a cataloging system for 5 to 6 small libraries that have a collection size of 25,000 or less. WSL will provide training for technical issues. Sustainability will be up to the individual libraries, but WSL will continue consulting if needed for a limited time. Council members voiced concern for careful planning and implementation of the project to ensure its success for the target libraries.
STATEWIDE DATABASE LICENSING (SDL)
Rand Simmons said the SDL Committee has created a SDL marketing kit to further promote the SDL databases. This kit contains a promotional video, background information on the SDL project and ProQuest On-line information booklet to name a few.
2002 COUNCIL MEETING DATES
January 10, 2002
March 6, 2002
May 2, 2002
July 11, 2002
September 5, 2002
November 7, 2002
Meeting locations to be determined
NEXT MEETING, November 1, 2001
John A. Cherberg Building
Olympia, WA 98504
Meeting adjourned 3:30