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Library Council of Washington

Meeting Notes
August 1, 2000
9:30 a.m. - 2:30 p.m.


LIBRARY COUNCIL OF WASHINGTON PRESENT

  • John Backes, Academic Libraries
  • Susan Baker, School Libraries
  • Carol Best, Special Libraries
  • Carol Cahill, Public Libraries
  • Nancy Carroll, Cultural Diversity
  • Michael Eisenberg, School of Library & Information Science
  • Nancy Graf, School Libraries
  • Neel Parikh, Disadvantaged
  • Linda Pierce, Academic Libraries
  • Michael Scroggins, Information Technology
  • Sharon Winters, Information Technology
  • Jonalyn Woolf-Ivory, Public Libraries

WASHINGTON STATE LIBRARY PRESENT

  • Jan Walsh, Assistant Director
  • Jeff Martin, Grants Specialist
  • Rebecca Jensen, Secretary Administrative

GUEST:  Gayle Palmer, Washington State Library

WELCOME AND INTRODUCTIONS

Sue Weiss, Ballard High School John Stanford Library, welcomed the Council.

2001 LSTA PROPOSALS

Neel reported on the enthusiastic reception of the 2001 LSTA proposals as presented to the Washington State Library Commission on June 8, 2000. Commissioner Haley requested that the Children's Initiative be renamed to the Early Learning Initiative. The Commission inquired if plans for the Technology Institute included Southern Alberta Institute for Technology, SAIT.

Motion: The Council moved, seconded, and passed to forward the fiscal year 2001 LSTA proposals to the Washington State Library Commission as a recommendation for use of 2001 LSTA funds.

FIND-IT CONSUMER

Using the computers provided in the Ballard High School Library, Gayle Palmer of the Washington State Library, gave a hands-on demonstration and answered questions on the Find-It Consumer web site.

GRANTS RELATED

Jeff Martin reviewed the agenda packet materials regarding the LSTA reauthorization for 2002 and the Gates Foundation State Partnership Grant Program. A discussion about the LSTA evaluation was put on the agenda for the next meeting.

Jeff noted that Connectivity Plus applications are due September 29, 2000. The Council was asked to assist in reviewing the grants.

K-12 PROJECT REPORT

Nancy Graf will pursue gathering information regarding the future of the K-12 project.

MARKETING

Jan Walsh reported that the marketing subgroup met on June 16, 2000. The group decided that a uniform look and feel to the projects that are going to the same audience was desirable. The first two projects will be Information Literacy and Statewide Database Licensing. It was suggested that for Information Literacy the subgroup look for partners to leverage more money out of foundations and vendors who serve libraries.

A small group of key libraries are meeting September 14, 2000 at the University of Washington School of Library and Information Science to discuss the impacts on other marketing campaigns. A statewide marketing summit will be held in November or December 2000.

A concern by a Council member was noted that there is a need to make sure librarians have bought into the program.

A 2002 marketing initiative proposal is being considered.

Motion: A motion was made, seconded, and passed that the marketing committee report back to the Library Council how they are planning to introduce and gain support of librarians about the Information Literacy project.

Motion: A motion was made, seconded, and passed to recommend to the Washington State Library Commission that the marketing component of LSTA initiatives be coordinated through the statewide marketing effort.

MEETING DATES (Tentative)

The Council chose tentative meeting dates for the year 2001. The Council will finalize the dates at the next meeting, September 13, 2000.

DATE LOCATION
January 4, 2001    University of Washington School of Library and Information Science, host Mike Eisenberg
March 1, 2001    Olympia, host Washington State Library
May 3, 2001    Snohomish County, hosts Carol Best, Jonalyn Woolf-Ivory
July 12, 2001    To be determined
September 6, 2001    To be determined
November 1, 2001    To be determined

MEETING NOTES

Motion: The Council moved, seconded, and approved the May 2, 2000 meeting notes as written.

PROJECT QUARTERLY REPORTS

Early Learning Initiative

Neel Parikh reported that a contract was signed by the King County Library System. Judy Nelson, project director, is working with Sally Port; both are from the King County Library System. The Early Learning committee has talked with the Gates Foundation. It was noted that schools are mandated to serve age 5 and over which will make involvement in the initiative difficult by the schools.

John Backes noted that for marketing purposes, community colleges have a vast network of day care centers.
Information Literacy
The Information Literacy Initiative advisory group has hired Rhona Kline for a one-half time position, beginning August 1, 2000. In January 2001, the advisory group will produce a tool kit, market the initiative, and develop a curriculum.

Reference Performance Training

An RFP went out and received one bid. Mary Moore is currently negotiating with the lone bidder, Transform. The next steps are the pre-assessment of libraries to take place September - December 2000, and the training of the supervisory staff.

Statewide Database Licensing

A request for information was made by the Council.

REAPPOINTMENT OF COUNCIL MEMBERS

Motion: A motion was made, seconded, and passed to ask the Washington State Library Commission to reappoint Art Blauvelt, Nancy Graf, Sharon Winters, and Jonalyn Woolf-Ivory to a second term, beginning January 2001.

RECOGNITION OF ADVISORY COMMITTEES

Sharon Winters proposed that the Council formally recognize project advisory committees and groups, when the project being worked on reaches a significant milestone. After discussion the Council requested that project liaisons be responsible for informing the Council when recognition letters are to be sent.

STATEWIDE PLAN REVISION

Jeff Martin reported that the Statewide Plan Revision survey is published on the Internet. As of
August 1, 2000, there is a 5% return on the 800 email notifications sent out. Suggested actions for the Council to take regarding the Statewide Plan Revision were to remind constituents that the survey is on the web, initiate the creation of focus groups, and to attend the forums throughout the state. The forum dates and sites are as follows:

  • October 3, 2000 Spokane Public Library, Spokane
  • October 17, 2000 Yakima Public Library, Yakima
  • November 2, 2000 Sno-Isle Regional Library, Edmonds
  • November 29, 2000 Timberland Regional Library, Tumwater

The video conference dates and sites are as follows:

  • October 11, 2000 Lacey WIT, Central Washington University, Big Bend Community College, Tri-Cities WIT
  • November 3, 2000 Lacey WIT, Vancouver WIT, Olympic College. Skagit Valley College

It was noted that the community colleges are working with public libraries to develop the forums. The Council recommended that Friends groups and schools be included, also.

TOUR OF HOST FACILITY

Sue Weiss, Librarian, Ballard High School John Stanford Library, conducted a tour of the new Ballard High School for the Library Council of Washington.

WORKING TOGETHER

Neel Parikh reported that Jonalyn Woolf-Ivory, Jan Walsh, Jeff Martin, and herself met to discuss how the Library Council of Washington and Washington State Library staff members are interacting. Identified as areas that are working well are as follows:

State Library staff members and individual Council members working together
Having Council member represent project
Participation by the Council on projects
Both State Library staff and Council planning with big picture view
Council sees benefit of working together, sells concepts, is the voice of the library customer, and is developing ways of reaching the customer
Council is demonstrating that ideas are wanted

In order to improve upon the relationship between the Council and State Library staff members, the following items were identified:

Encourage fewer projects that are larger
State Library report on a particular project at each meeting
Have Council meetings that involve proposal explanations by State Library staff closer to Olympia
Use motions in decisions at Council meetings and in the meeting notes
Define and set parameters on the roles of project advisory committees
Council members to ensure clarification when a member wants to do something or would like something done
Everyone participating in the Council meetings take the responsibility for clarification
Council to be respectful and clear when requesting assignments from State Library staff members
Create a prioritized "to do" list at every meeting; record the list in the meeting notes
Create a running list of changes the Council, as a whole, has made to LSTA proposals
Council to use more direct communication with State Library Staff

NEXT MEETING, SEPTEMBER 13, 2000

Lummi Library at the Northwest Indian College, Bellingham, Washington

Agenda

Evaluation of proposal process
Update on Statewide Database Licensing including the pending bill before the legislature
Update on the Diversity Initiative
Report on the K-12 project
Report on the Reference Training project
Report on the State Library budget
LSTA 5-Year Evaluation
Review packets for the Statewide Plan Revision forums
Finalize 2001 meeting dates

ASSIGNMENTS

  • Jonalyn Woolf-Ivory to obtain information on the Reference Training project from Mary Moore, Washington State Library
  • Note LSTA projects that need to reapply for 2002
  • Continue to look at additional sources of funds
  • List who is on advisory committees and who has been hired for a project
  • Clarification of SDL RFP timeframes including that for changeover of database products
  • Go forward with work on FY2002 marketing proposal

Respectfully submitted,
Rebecca Jensen


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