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Library Council of Washington

Meeting Notes
March 7, 2000
9:30 a.m. - 3 p.m.

LIBRARY COUNCIL OF WASHINGTON PRESENT

  • John Backes, Academic Libraries
  • Susan Baker, School Libraries
  • Carol Best, Special Libraries
  • Carol Cahill, Public Libraries
  • Nancy Carroll, Cultural Diversity
  • Ann Marie Clark, Special Libraries
  • Nancy Graf, School Libraries
  • Neel Parikh, Disadvantaged
  • Michael Scroggins, Information Technology
  • Sharon Winters, Information Technology
  • Jonalyn Woolf-Ivory, Public Libraries

WASHINGTON STATE LIBRARY PRESENT GUESTS

  • Jan Walsh, Assistant Director
  • Jeanne Crisp, Washington State Library
  • Jeff Martin, Grants Specialist
  • Mary Moore, Washington State Library
  • Karen Goettling, Consultant
  • Rebecca Jensen, Administrative Secretary

AGENDA REVIEW

The following two items were added to the agenda:

  1. Expenditure of additional FY2000 funds
  2. Statewide Database Licensing funding consideration

Request: Before each meeting, fax, mail, or e-mail the Council all meeting documents that were not included in the meeting packet.

2001 PROPOSALS

The 20001 LSTA Proposals were presented to the Council either by a member of the Council or a staff member of the Washington State Library. Suggestions and assignments were given for revising the proposals.

1. CHILDREN'S INITIATIVE

Presenters: Neel Parikh, Library Council of Washington
Jeanne Crisp, Washington State Library

A consultant for the Children's Initiative will be hired on March 14, 2000. Spring and summer 2000 will be the time to identify issues and write recommendations for grants. There will be training for libraries in fall 2000. The grant cycle will begin in February 2001.

Suggestions
� Because this is a collaborative effort, supplemental funding may be available from other sources. Visibility may be increased with funding other than LSTA
� Consider other granting agencies
� Give citations on brain research mentioned in Statement of Need
� Clarify sustainability as non-LSTA funds

Assignments
� Create a timeline
� Define budget

2. CONTINUING EDUCATION GRANTS

Presenter: Mary Y. Moore, Washington State Library

The Washington State Library received 13 Continuing Education (CE) grant applications in the last two and one-half weeks. The maximum, $500, is the current, average amount of a grant. The request in the proposal is to raise the amount available. Noted that a person may apply more than once for a CE grant.

Council noted that even at a 50 percent match many people do not apply. It was also noted that with marketing and awareness of the CE grants, applications would increase.

Suggestions
� Create a table of who is taking the training, the kind of training attended, and the costs associated with the training
� Set aside a specific amount of funds for librarians and a specific amount for support staff
� Challenge professional associations for matching funds

Assignments
� Susan Baker will find out who certifies school librarians
� Susan Baker will talk to Mary Moore about reaching out to schools

3. CULTURAL DIVERSITY

Presenter: Karen Goettling, Washington State Library

The Cultural Diversity Initiative is estimated to be a three-year effort. The deliverables of the initiative are as follows:

  1. Training for library staff
  2. Grant cycles for libraries to partner

Suggestions
� Consider board/trustee training along with staff training
� Include definition of diversity in beginning of proposal
� Consider including economically deprived in proposal
� Explore supplementing with other funding and resources
� List customer measures

Request
� Karen requested names of people who would be interested in becoming part of the Cultural Diversity committee
� Jonalyn Woolf-Ivory suggested the Sno-Isle Human Resources manager for the committee

4. DIGITAL IMAGES

Presenter: Carol Cahill, Library Council of Washington

The Digital Images Initiative funds for 2001 would go to grant proposals. Noted that Digital Imaging is indexing as well as putting images up on the web.

Suggestions
� Clarify sustainability with non-LSTA funds
� Clarify if the University of Washington's commitment is to be the same as WSL's for maintenance of the project

Requests
� Include K-12 community in Clients Served
� Define 24 x 7 in Benefits and Impacts

5. INFORMATION LITERACY

Presenter: John Backes, Library Council of Washington

The Information Literacy core committee will hire a one-half time project director. The committee will meet monthly until September 2000 and at that time, will publish a plan with a definition of what Information Literacy is. In addition to the core committee, a reflection group is forming that consists of citizens, librarians, PTA representatives, and library trustees. This reflection group will respond to the core committee.

Suggestions
� Remove standards and standardization - reference these best practices as a tool kit for use by libraries
� Include data gathering from citizens
� Clarify sustainability with non-LSTA funds
� Include tools for patrons along with tools for libraries and library staff

6. INFORMATION TECHNOLOGY LITERACY

Presenter: Sharon Winters, Library Council of Washington

The Information Technology Literacy initiative would subsidize expensive information technology training.

Suggestions
� Expand the marketing component to include all libraries
� Change the title word "Literacy" to "Training"
� Set aside money for assessment and marketing only
� Place under Continuing Education grants
� Tom Martin and Mary Y. Moore of the Washington State Library to administer intitiative
� Include an assessment component at the end of each training session
� Develop a marketing plan for this type of training

Assignments
� Clarify what happened last year
� List how many people were served
� Identify actual costs of training
� List parameters of who is eligible to participate

7. REFERENCE PERFORMANCE TRAINING

Presenter: Jonalyn Woolf-Ivory, Library Council of Washington

The Reference Performance Training will have a long-term effect on Washington libraries. It will bring statewide support on reference services. Institutions will be absorbing the internal costs.

Suggestions
� Clarify training component
� Clarify expectations for requirements of trainers
� Use random sampling techniques to reduce assessment costs
� Identify number of training sessions held
� Show the potential for small libraries to obtain the same training as larger libraries in areas throughout the state
� Identify plan for management of "train the trainers"

8. SMALL OR RURAL, PUBLIC AND TRIBAL LIBRARIES

Presenter: Karen Goettling, Washington State Library

Suggestions
� Include human resource staff members as well as librarians on advisory committee
� Encourage long-term collaboration and formation of consortia
� Sponsor summer institutes
� Define population in clients served
� Either define clients as citizens or staff members
� Include schools

Assignments
� Karen will work with Susan Barrett on a perspective for summer institutes (1-year pilot) and working with larger libraries
� Nancy Carroll will work with Susan Barrett and present the Council with a revised proposal

9. STATEWIDE DATABASE LICENSING

Presenter: Jeanne Crisp, Washington State Library

There was a discussion on future funding for the Statewide Database Licensing project. State Librarian Nancy Zussy's memorandum to the Council was considered.

Council Recommendations
1. The Council will recommend the original proposal for funding
2. Be very clear about what happened in the current legislative session (such as the lobbyist strategy)
3. Be very clear about the previous plan
4. Show the old phase-out plan as the Council would like the SDL phased out
5. Identify the cost projection on administrative overhead
6. Identify Year-Three costs
7. Include the University of Washington study results

Suggestions
� Create a two/three tier process for the Statewide Database Licensing project
� In 2001, use $250,000 to subsidize on local need
� Define the ending point

Noted: A decreased subsidy for the next year would mean some smaller libraries would have to drop out.

Assignments
� Jeanne will revise the chart to reflect SDL costs in calendar years
� Jeanne will give examples of funding for small and large school libraries

Key
� Rewrite the proposal into a phase-out proposal
� Ask constituents go to legislators for support
� Stress importance of good communication with legislators

10. STATEWIDE PLAN UPDATE

Presenter: Karen Goettling, Washington State Library

The Statewide Plan shapes the LSTA Plan. It was noted that libraries and the Washington State Library Commission consult the plan for guidance.

Suggestions
� Utilize library conferences as a way to obtain distribute information
� Add WLMA, WLA, and public library director's meeting to list of possible ways to obtain information
� Obtain endorsement from WLA and WLMA
� Develop a marketing component
� Expand the steering committee
� Ask forums to prioritize what the needs are
� Clarify who the plan applies to
� Clarify the anticipated outcomes

Assignments
� Karen will put together a detailed budget

Request
� Karen requested names of people who would be interested in becoming part of the Statewide Plan Update committee

CONNECTIVITY 2000

Jeff Martin requested reviewers for the Connectivity 2000 grant applications. The review will take place throughout May 2000.

FY2000 FUNDS, ADDITIONAL

Jan Walsh explained the purpose of her Additional FY2000 Funds memorandum to the Council and the Washington State Library Commission. She explained that the Washington State Library received $81,050 over the original Library Services and Technology Act (LSTA) FY2000 allocation. All funds must be spent by September 30, 2001.

MOTION
It was moved and seconded that the Council recommend to the Commission that the additional funds be spent in the following way:

  1. Digital Imaging Initiative Grant Cycle $60,050
  2. K-12 Summit $11,000 To support travel and any follow-up activities; request unspent funds be reported to Council
  3. Statewide Plan $10,000

The Council noted that there is a lot of interest in the Digital Imaging Initiative by the Washington library community.

Suggestion
� If extra LSTA money is a common occurrence, the Council put in the chronology with a contingency
� When allocating extra funds, give a contingency

K-12 SUMMIT

Jeanne Crisp spoke about the April 26, 2000, K-12 Summit at the Puget Sound Educational Service District. The intention of the summit is to bring together a representation of all the people that have an impact on the school libraries to explore the role of school libraries in providing service to citizens, and what can be done to support school libraries. The sponsors of the summit are the Washington State Library, the Office of the Superintendent of Public Instruction (OSPI), the Educational Service Districts (ESD), and the Washington Library Media Association (WLMA). The summit will be an invitational meeting, limited to 40 attendees. Based on the outcome of the first meeting, there may be more meetings.

For the first meeting, the Washington State Library will fund the lunch and meeting room; individual attendees and WLMA will pay travel costs; OSPI will pay the costs of substitutes. A second summit may be held in FY2001.

Suggestions for the second conference:
� Expand to two-day conference
� Focus on education first day, K-12 second day
� Council support as an initiative
� Invite two people from public libraries

MOTION: It was moved and seconded that Susan Baker and Nancy Graf attend the K-12 Summit as representatives of the Library Council of Washington.

LEGISLATIVE BUDGET UPDATE

Jeff Martin explained that the legislative budgets do not include K-20 or the Statewide Database Licensing Project. Mike Scroggins indicated the Department of Information Services funding for public library backbone connectors to K-20 were still available.

LSTA ANNUAL REPORT

It was noted that the LSTA Annual Report, included in the agenda packet, illustrates the depth and breadth of where LSTA funds go.

MEETING NOTES

MOTION: The January 12, 2000 Library Council of Washington meeting notes were approved with the following changes:

  1. 1. Add Susan Baker and Nancy Graf as Council sponsors for the K-12 Summit proposal
  2. 2. Add Nancy Graf as a Council sponsor for the Information Literacy proposal

PROJECT QUARTERLY REPORTS

The Council expressed appreciation for the project quarterly reports.

VACANCIES

There was a discussion on orienting new members into the Council.

Suggestions
� Provide a Council notebook to each new member
� Explain the proposal process to each new member
� Once a year conduct a two-hour orientation before a regular Council meeting

WSL FEEDBACK

A request was made to receive feedback from Washington State Library staff members on the process of working with the Council as a group. A suggestion was made for two to three Council members to meet with the WSL staff members and report back to the Council. The Council would like clarity on the Council boundaries with WSL.

GENERAL ASSIGNMENTS

Karen Goettling and Mike Scroggins will meet to discuss family literacy as a future proposal

FUTURE MEETINGS

  • August 1, 2000 Seattle, Ballard High School
  • September 13, 2000 Bellingham, Lummi Library
  • November 7, 2000 Port Townsend, Port Townsend Public Library

NEXT MEETING, MAY 2, 2000

McCleary City Hall, Host Art Blauvelt III

Agenda item:  Statewide Database Licensing

Respectfully submitted,
Rebecca Jensen

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