How To Join
This page contains information that will assist libraries in making a decision on joining the Downloadable Audiobooks and eBooks project or renewing their current subscriptions.
Recorded Books (OneClickdigital) Renewals and Pricing for 2015-2016
The Recorded Books OneClickdigital subscription term for most participating libraries is April 1 through March 31 of each year. Some libraries and schools may be on a different term based on individual circumstances. Contact Recorded Books if you are unsure about your subscription term.
For public and academic libraries, the LSTA subsidies are expiring, dropping from 20% to zero. To offset this de facto cost increase, Recorded Books is offering significant renewal discounts for the coming year. These libraries have a choice between options that bundle Zinio, the popular magazine reading platform, with OneClickdigital at no additional base cost, or that maintain current library costs even without the subsidy. For information on a specific library's renewal options, contact the Recorded Books representative for Washington State:
Bryan Messersmith, Recorded Books National Account Manager
206-852-8726 or (800) 638-1304 x1344
The subsidy rate was 50% for the first three years of the project, 40% the 4th year, and 20% last year, which was the final year for LSTA subsidies for this project, so the 2015 costs would otherwise reflect another 20% increase as subsidies go to zero.
Public and academic libraries will be renewed automatically unless a Cancellation Form is filled out and returned by a month prior to the end of the current subscription period. For 2015,the deadline has been extended to March 27.
Note: To fill out the PDF cancellation form online, be sure to open it in Adobe Reader. In recent experience, opening the form in your browser may result in much of the form functionality being disabled. There should be a button on your browser window, offering to let you open the form with another program. Choose Adobe Reader.
K-12 libraries did not receive LSTA subsidies, as their costs were very low to begin with, and were subsidized by the number of public and academic libraries that participated.
K-12 libraries and school districts will receive a 10% increase over the previous year's cost. Schools and school districts are requested to send a Purchase Order (P.O.) or its equivalent to Recorded Books to renew their subscriptions. You may mail, fax, or scan to PDF and e-mail the form using the information below. If an invoice is required to requisition the purchase order, requests for invoices can be sent directly to the e-mail address listed below. An invoice will be completed and mailed, emailed, or faxed based on the request.
For 2015 renewals, there is a minimum charge of $150 for any K-12 related invoice.
Recorded Books LLC
270 Skipjack Road
Prince Frederick, MD 20678
410-535-5590 ext 1171
877-828-2833 ext 1171
For public libraries belonging to the Washington Digital Library Consortium (WDLC), which provides the OverDrve-powered Washington Anytime Library to member library patrons, members vote on a budget each year in November or December and libraries are subsequently invoiced by the Office of the Secretary of State (OSOS). The WDLC Executive Advisory Committee (EAC) presents several possible budget scenarios to the membership for consideration.
The project originally worked with two vendors: NetLibrary and OverDrive. NetLibrary has been replaced by Recorded Books OneClickdigital, which originally provided the content to NetLibrary.
- The Recorded Books collections are available to all public, academic, and K-12 libraries in Washington State.
- The OverDrive option is only available to public libraries serving a population of less than 100,000 that are not previous OverDrive customers.
- Libraries that select OverDrive will join the Washington Digital Library Consortium (WDLC) which provides the Washington Anytime Library to its patrons.
Joining the Project
To join, please fill out the Intent to Participate Form and return it to the Washington State Library following the instructions on the form.
If the Recorded Books option is selected, the library or school must also complete the OneClickdigital Subscription Form, and return it to Recorded Books. The form may be printed, scanned, and returned via e-mail as an attachment, or faxed, or mailed to Recorded Books.
For public libraries interested in joining the Washington Digital Library Consortium (the OverDrive group), contact Will Stuivenga for additional paperwork and requirements. OverDrive accepts new libraries quarterly, with a two-month advance deadline for filing paperwork. Scroll down for additional information on the OverDrive option.
Subsidy and Discount Information
Because 41 public and academic libraries signed up to join the NetLibrary consortium, there was a 10% discount off the prices for public and academic libraries as listed in the pricing table below. To calculate the discount, multiply out a library's cost using the table, then subtract 10%. Or contact Will Stuivenga, Cooperative Projects Manager, for a price quote.
As an additional aid in making this service affordable for libraries, public and academic libraries joining the NetLibrary/Recorded Books consortium received a 50% LSTA subsidy for the first three years of the project. That is, after calculating a library's cost (see the previous paragraph), the State Library paid 50% of that cost, using federal LSTA funds provided through IMLS (The Institute of Museum and Library Services). The library paid the remaing 50% of the cost. Subsidies were 40% in the 4th year and 20% in the 5th year. From 2015 on, no further subsidies were provided. K-12 prices are already so low that no additional subsidies or discounts were provided.
For libraries that sign up to join the OverDrive consortium, the project pays 100% of OverDrive's $1500 startup fee. Once a library's total out of pocket cost exceeds $1500, the State Library will subsidized any cost above $1500 at whatever the going subsidy rate was for that year (initially 50%). See additional OverDrive information further down the page.
Summary Information and Key Points
Recorded Books package
- For all nonprofit public, academic, and K-12 libraries in Washington, the project provides the opportunity to join a Recorded Books consortium.
- This consortium offers libraries a group of prepackaged Recorded Books collections from which to choose. A library may subscribe to one or more of these collections.
- These are annual subscriptions, not one-time purchases.
- The collections are "unlimited use," meaning that there is no limit on the number of simultaneous users that can download and listen to any book title within the collections. All of the titles are available to all users all of the time.
- The "go live" launch date for these collections was during the month of March, 2010.
- For some public libraries, there is an option to join an OverDrive consortium.
- This option is limited to public libraries that do not currently have an OverDrive account, and which serve a population of fewer than 100,000.
- Libraries that are eligible to join the OverDrive consortium may join the Recorded Books group purchase instead, or they may join both groups, as they choose.
Jump to more information on the OverDrive option.
Recorded Books Information
This consortium purchase offers annual subscriptions to the following pre-set Recorded Books collections:
- Core Adult Collection (3,696 titles)
- Children's and Young Adult Collection (1,277 titles, can be split into two separate collections with 577 titles in the Children's collection, and 700 titles in the YA collection)
- Academic Collection (809 titles)
- Audiolibros Spanish-language Collection (169 titles)
- A collection of single-use titles has been added to these subscriptions. See the "News and Updates" page for more information, including a title list in spreadsheet format. In 2014 a collection of eBooks was added as well, giving libraries the opportunity to test eBooks on the OneClickdigital platform at no additional cost to them.
The title counts provided are as of 4/2/2014. An Excel spreadsheet listing the titles is available:
There is some overlap between the collections. All titles on the OneClickdigital platform are compatible with both Apple and Windows devices.
There are more than 7,000 additional titles available for individual purchase by libraries. In addition, Recorded Books offers 182 titles from the Pimsleur Language Learning Series which can be purchased individually by libraries. Copies of all of the Pimsleur titles were purchased for consortium access using LSTA variance funds. There are multiple copies (up to 5) of the more common languages.
Recorded Books subscriptions offer the following automatic updates:
- Adult Core Subscription - The library will automatically receive approximately 45 titles per quarter.
- Children/Young Adult Core Subscription - The library will automatically receive approximately 15 additional titles per quarter.
- Academic Subscription - The library will automatically receive approximately 15 additional titles per quarter.
- Audiolibros - The library will automatically receive approximately 6 additional Spanish language titles per quarter.
Recorded Books Pricing
The base pricing for these collections is as follows (tribal libraries should use the public library pricing):
For public, academic, and community college libraries, a 10% volume discount will be applied to the pricing listed in this table. These libraries will also receive a 50% LSTA subsidy on their first year subscription costs. Subsidy levels for subsequent years will be determined going forward, based on availability of funding, and other factors. It is a goal of the project to reduce and eventually eliminate subsidies.
For K-12 libraries, the base pricing is already so low that no further subsidy will be applied. The K-12 pricing was contingent, however, on at least 20 libraries other than K-12 purchasing at least one collection, so the low K-12 price is, in effect, subsidized by the entire consortial group purchase. This goal was reached in the initial recruitment phase. For 2011 K012 renewals and signups, there is a minimum of $100.00 for any school-related invoice. Prices were increased 10% for invoices exceeding $100.00.
The measurement caps mean that if a single institution's count exceeds the indicated cap, that institution will still pay only the capped amount. In the case of K-12 schools, the cap is applied on an individual school basis, not to an entire school district.
Training and Marketing
Training and demonstration webinars are available from Recorded Books. Visit the Recorded Books Library Site for a schedule of available sessions.
Recorded Books provides free marketing materials to help promote the eContent both inside and outside the library. Both Ready to Print and customizable materials are available.
Related offers from Recorded Books
Libraries that purchase a subscription to at least one of the Recorded Books collections listed above may take advantage of other purchase options from Recorded Books.
Eligible public libraries choosing OverDrive will join the Washington Digital Library Consortium, an existing OverDrive group that was founded by and originally managed by the Whatcom County Library System. This consortium's OverDrive collection is known as the Washington Anytime Library. The management of this consortium was transferred to the Washington State Library as of 2010.
An initial group of 8 public libraries went live at the end of March, 2008. Since 2010, the consoritium has been expanded to almost 30 members. During 2010, the group decided to add eBooks to the collection, and currently features a mix of eBook and eAudiobook content.
As of January, 2012, the Washington Anytime Library had 2.784 audiobook titles, and 3,625 eBook titles. For audiobook titles, patrons have the option of selecting a 7 day or a 14 day checkout period. For eBooks, patrons select either a 14 or 21 day checkout period. The collection also includes multiple copies of some high demand titles, making a total collection of almost 8000 items.
There is a $1500 one-time participation fee for each new library that joins the consortium. The State Library will fully subsidize the cost of this fee using LSTA funds.
Each library will pay its proportional share of the annual "Application License and Hosting Fee" that the consortium pays to OverDrive. Each library will also make an annual contribution to the collection. These costs are divided proportionally among the participating libraries, based on each library's population served. For 2012 those two contributions combined equal $0.12 per population served. So public libraries considering this option should multiply their population served by $0.12 to determine their initial annual cost. Additional LSTA subsidies will be applied as follows: any library whose fees exceed the $1500 subsidy applied to the initial participation fee, will have the amount in excess of $1500 subsidized at whatever subsidy level is in place (currently 50%, but expected to decline in future years).
A library that wishes to join the OverDrive consortium must fill out and return the Downloadable Audiobooks Intent to Participate Form.
There will be other documents, including an agreement with OverDrive, and one with the consortium, that the library will also have to sign. These will be made available later.
To ask questions about any aspect of the information presented here, please contact the Project Manager:
Off the Page Project Manager
Toll free 866.538.4996